cross compliance and flock register

tabby aspreme

Got a call from the dept to say I'm having a cross compliance inspection, they arrived when I wasn't here and had a look around, and measured the yard , now they have asked me to get sheep in to check tags against flock register , can any one tell me how many years back they they go in the flock register or any other advice. Thanks

Connemara Farmer

tabby aspreme wrote: »

Got a call from the dept to say I'm having a cross compliance inspection, they arrived when I wasn't here and had a look around, and measured the yard , now they have asked me to get sheep in to check tags against flock register , can any one tell me how many years back they they go in the flock register or any other advice. Thanks

They can go back 5 years I was told. Lad I know had an inspection and they went back 3 in his case. Don't forget to check you have your census info filled in also.

orm0nd

we had 1 last year, thought I had the register fairly well done but he still found a few issues any how it didn't cause any penalties ,

a lot depends on the inspector, if you have making an effort he will allow some lee way

records of fallen sheep disposal and knackery dockets

rangler1

tabby aspreme wrote: »

Got a call from the dept to say I'm having a cross compliance inspection, they arrived when I wasn't here and had a look around, and measured the yard , now they have asked me to get sheep in to check tags against flock register , can any one tell me how many years back they they go in the flock register or any other advice. Thanks

If they read a four year old ewe they'll have to find her in the register,
same with prescriptions they'll want to see those and where they were used.
It's probably similar to QA, Make sure you haven't any antibiotic bottles around

Nekarsulm

Hope you have electronic tags in at least half the flock of breeding ewes.

tabby aspreme

rangler1 wrote: »

If they read a four year old ewe they'll have to find her in the register,
same with prescriptions they'll want to see those and where they were used.
It's probably similar to QA, Make sure you haven't any antibiotic bottles around

He never mentioned anything about prescriptions but I have them, said he has forms for me to fill out regarding sprays, meal and fertilizer purchased

rangler1

tabby aspreme wrote: »

He never mentioned anything about prescriptions but I have them, said he has forms for me to fill out regarding sprays, meal and fertilizer purchased

Sounds a reasonable inspector, you're supposed to have records of sprays, meal and fertilizer purchased

orm0nd

tabby aspreme wrote: »

He never mentioned anything about prescriptions but I have them, said he has forms for me to fill out regarding sprays, meal and fertilizer purchased

afaik you have 14 days to return the forms , he didn't ask any thing about remedies or dosing

Green farmer

I suppose that's where the bord bia comes in handy. You'll have records reasonably up to date anyway from your last bord bia audit.

Sheep breeder

he will read 40 to 60 sheep as a sample and then check are they in the register and check dispatch dockets are they in the book and notified to the movements for sales and purchase(is the pink docket sent back for home sales)need to have census filled in the book, it helps to have the sheep penned that they are easy to read and pick the ewes that are correctly tagged and in the book.

tabby aspreme

orm0nd wrote: »

afaik you have 14 days to return the forms , he didn't ask any thing about remedies or dosing

No mention of remedies or dosing , yes I have 14 days to return the sprays meals and fertilizer records , it's easy to get records of purchases from the merchants

TITANIUM.

Jesus lads all this is scaring me.
Recently took over the farm.
The herd register is grand but I opened the flock register yesterday and twas practically empty. Only one movement entered 3 years ago.
No mention of tag numbers or even number of ewes in the flock.
Where do I start with rectifying this?

Green farmer

I wouldn't panic. Just piece together the information the best you can, and keep things right going forward. Fingers crossed you won't get a inspection for years. If you did, a lot of inspectors can be reasonable people. Think about Joining bord bia means you will be audited every 1 1/2 years. That way you'd have paperwork will be right and up to date, so if the department ever showed up you'd be well used to being audited and used to answering questions in relation to the paperwork.

Nekarsulm

Not every inspector looks for everything. The lad who inspected me never looked for meal, fert. or spray dockets, nor even looked at the yards, sheds, watercourses etc.Just interested in the sheep, their tags, and the register.

foxylock

TITANIUM. wrote: »

Jesus lads all this is scaring me.
Recently took over the farm.
The herd register is grand but I opened the flock register yesterday and twas practically empty. Only one movement entered 3 years ago.
No mention of tag numbers or even number of ewes in the flock.
Where do I start with rectifying this?

did you not get a new flock register in your own name? I was in the same boat, i reckon the man before me was allergic to ink!

started a new register, recorded everything in it . Had an inspection a year later and everything was grand. Be a bad egg to try and hold you accountable for someone else's poor bookwork!

don't spend too long worrying about it.

orm0nd

TITANIUM. wrote: »

Jesus lads all this is scaring me.
Recently took over the farm.
The herd register is grand but I opened the flock register yesterday and twas practically empty. Only one movement entered 3 years ago.
No mention of tag numbers or even number of ewes in the flock.
Where do I start with rectifying this?

Green farmer wrote: »

I wouldn't panic. Just piece together the information the best you can, and keep things right going forward. Fingers crossed you won't get a inspection for years. If you did, a lot of inspectors can be reasonable people. Think about Joining bord bia means you will be audited every 1 1/2 years. That way you'd have paperwork will be right and up to date, so if the department ever showed up you'd be well used to being audited and used to answering questions in relation to the paperwork.

+1

just work forward, from the date you took over ,

razor8

TITANIUM. wrote: »

Jesus lads all this is scaring me.
Recently took over the farm.
The herd register is grand but I opened the flock register yesterday and twas practically empty. Only one movement entered 3 years ago.
No mention of tag numbers or even number of ewes in the flock.
Where do I start with rectifying this?

IMO get a new register and get all existing flock tag numbers into it and update going forward

Bullocks

I got my sheep book last week , do I have to fill in the tag numbers of the sheep I bought or just if I sell them on again ?

orm0nd

Bullocks wrote: »

I got my sheep book last week , do I have to fill in the tag numbers of the sheep I bought or just if I sell them on again ?

do you mean flock register ? just fill in the number of the dispatch document you received with the sheep

when selling you fill out your own dispatch document with the tag numbers. and keep a copy...
likewise record the dispatch document number in the flock register a long with date etc

arctictree

What do you put in the register for home kill? I don't see a code for it!

AnFeirmeoir

TITANIUM. wrote: »

Jesus lads all this is scaring me.
Recently took over the farm.
The herd register is grand but I opened the flock register yesterday and twas practically empty. Only one movement entered 3 years ago.
No mention of tag numbers or even number of ewes in the flock.
Where do I start with rectifying this?

I was in the same boat. I had an inspection about 3 months after i took over. I didn't have a flock register in my name and the existing one was empty.

I printed of a few excel sheets and filled in anything i could since i took over to show i was making an effort.
Said i didn't know where the old one was and that it was none of my business .. he rang back a few times asking for it but got the same answer from me. - I can't say he was nice about it.

I said it was their fault for not sending me a register when i took over as i had asked for one - which was true.

They came back a month later to check it was in order which it was.

Connemara Farmer

arctictree wrote: »

What do you put in the register for home kill? I don't see a code for it!

Don't think you're allowed to kill at home?

foxylock

Connemara Farmer wrote: »

Don't think you're allowed to kill at home?

you can if you come home to find the wife in bed with the postman

but this would be an exceptional case!

arctictree

Connemara Farmer wrote: »

Don't think you're allowed to kill at home?

I think you can for home consumption?

Connemara Farmer

arctictree wrote: »

I think you can for home consumption?

Be an interesting one to get clarified.

Sheep breeder

no home kill allowed you have to go to a registered premises,where would you hang the carcase and how would you kill it.thats why there is no code in the book for home kill,

davidk1394

tabby aspreme wrote: »

Got a call from the dept to say I'm having a cross compliance inspection, they arrived when I wasn't here and had a look around, and measured the yard , now they have asked me to get sheep in to check tags against flock register , can any one tell me how many years back they they go in the flock register or any other advice. Thanks

Make sure you have all the sales and dispatch dockets in check... so sales and tags match.. most importantly make sure all lambs that were sold had no antibiotics in there system and passed there withdrawal date... otherwise you may do a bit of doctoring... we had an inspection 3 weeks ago

arctictree

Sheep breeder wrote: »

no home kill allowed you have to go to a registered premises,where would you hang the carcase and how would you kill it.thats why there is no code in the book for home kill,

No code in the book for lost sheep too but it does happen.

ganmo

Haven't been allowed to kill at home for a long time.

Username John

davidk1394 wrote: »

Make sure you have all the sales and dispatch dockets in check... so sales and tags match.. most importantly make sure all lambs that were sold had no antibiotics in there system and passed there withdrawal date... otherwise you may do a bit of doctoring... we had an inspection 3 weeks ago

I record the medicine in the bird Bia book, and a notebook I have - but is there somewhere else for the dept I should have it? Some official medicine book I should be using?

Ard_MC

Username John wrote: »

I record the medicine in the bird Bia book, and a notebook I have - but is there somewhere else for the dept I should have it? Some official medicine book I should be using?

Good Question! I do the same!

davidk1394

Username John wrote: »

I record the medicine in the bird Bia book, and a notebook I have - but is there somewhere else for the dept I should have it? Some official medicine book I should be using?

Nope that's fine... it what we do as well just have a few tag numbers wrote in aswell... once all the sheep look well if their indoors and good straw under them and the book looks ok.. there should be no problem... the one thing our inspector told us is that, the tractor should not be parked in the same shed as straw otherwise it is an instant fail

ganmo

davidk1394 wrote: »

Nope that's fine... it what we do as well just have a few tag numbers wrote in aswell... once all the sheep look well if their indoors and good straw under them and the book looks ok.. there should be no problem... the one thing our inspector told us is that, the tractor should not be parked in the same shed as straw otherwise it is an instant fail

never heard that before
it makes sense as a fire risk prevention but cross compliance?

AnFeirmeoir

Re medicines. What do others write down when dosing. Its not pratical to enter all tag numbers. I usually write something like "all breeding ewes" or "lambs not for sale within 2months" but i don't know if this is good enough.

Also on the disposal of empty dosing bottles. Does the cross compliance care how/where they were disposed of?
I think Bord Bia has some rule on this but im not in Bord Bia.

razor8

AnFeirmeoir wrote: »

Re medicines. What do others write down when dosing. Its not pratical to enter all tag numbers. I usually write something like "all breeding ewes" or "lambs not for sale within 2months" but i don't know if this is good enough.

Also on the disposal of empty dosing bottles. Does the cross compliance care how/where they were disposed of?
I think Bord Bia has some rule on this but im not in Bord Bia.

Do the same, eg all lambs not fit or lambs in a particular field, or the number of lambs done that day or with certain mark and always been fine

Your vet is supposed to take empty bottles, mine does but keeps no records

Green farmer

Cannt remember the last one i injected a sheep for anything. This year felt like I was keeping the flystrike and wormer manufacturers in business though, along with the vitamin cobalt lads as well. I so the same with my records , blanket dose all lambs etc and make sure nothing is sold before withdrawal dates.

Username John

Green farmer wrote: »

Cannt remember the last one i injected a sheep for anything. This year felt like I was keeping the flystrike and wormer manufacturers in business though, along with the vitamin cobalt lads as well. I so the same with my records , blanket dose all lambs etc and make sure nothing is sold before withdrawal dates.

Do you not inject the ewes with covexin or Hep before lambing green?

Green farmer

Missed it out last year. Had the medicine bought but didn't get around to administering it. But will do it this year. One job I don't like doing with ewes near their time.

sea12

Green farmer wrote: »

Missed it out last year. Had the medicine bought but didn't get around to administering it. But will do it this year. One job I don't like doing with ewes near their time.

Yes I am the same. Hate handling them when they are close to lambing but it does pay to admin it

tabby aspreme

Had the tags /flock register inspection yesterday , all seemed to go well, a bit of scrub to remove , though I won't be fully clear until I get the dispatch docket book returned. Thanks for all the advice lads

Green farmer

While cleaning up scrub , Anyone know if you can top rushes etc to clean up a field at this time of year ? If the ground was dry of course:)

Connemara Farmer

Green farmer wrote: »

While cleaning up scrub , Anyone know if you can top rushes etc to clean up a field at this time of year ? If the ground was dry of course:)

I can't think why not, once like you say you wouldn't be doing damage.

rangler1

Sheep inspection today at 10oc, he tells me he wants them all in.....a new guy in these parts.
I'm still on crutches so I'll take my time.
No doubt I'll know more about the rules at the end of the day

jfh

we had a full compliance check two weeks ago, reason was we did order enough EID tags in 2013.
guy came unannounced, he was alright(when handled the right way) checked 3/4 of sheep,luckily we had almost all sheep tagged, few new EID tags had fallen off but you could see that sheep were tagged once.
will be keeping a tighter handle on the flock register book from now on.

rangler1

jfh wrote: »

we had a full compliance check two weeks ago, reason was we did order enough EID tags in 2013.
guy came unannounced, he was alright(when handled the right way) checked 3/4 of sheep,luckily we had almost all sheep tagged, few new EID tags had fallen off but you could see that sheep were tagged once.
will be keeping a tighter handle on the flock register book from now on.

You're supposed to get 48hrs notice....
All they can check with a no notice inspection is feed management and animal welfare,
they then have the give you the option of the 48hrs for identification and registration inspection

jfh

not for the full compliance check, the guy was actually out the field counting the cattle & checking sheep before he came into the yard to notify us who he was. He did give us until the following day to bring in the sheep alright but he went through most of the stuff on day one..

rangler1

jfh wrote: »

not for the full compliance check, the guy was actually out the field counting the cattle & checking sheep before he came into the yard to notify us who he was. He did give us until the following day to bring in the sheep alright but he went through most of the stuff on day one..

Most farmers want it over the first day and let them carry on

rangler1

jfh wrote: »

not for the full compliance check, the guy was actually out the field counting the cattle & checking sheep before he came into the yard to notify us who he was. He did give us until the following day to bring in the sheep alright but he went through most of the stuff on day one..

He's just after leaving, no problems or penalties, they have better records of my transactions than I have....even the shows I brought sheep to,
They're really watching us now

orm0nd

rangler1 wrote: »

He's just after leaving, no problems or penalties, they have better records of my transactions than I have....even the shows I brought sheep to,
They're really watching us now

they must really love you, what with shows and selling rams singularly etc., you keep them in a job

jfh

Good stuff. Yeah I saw the records of all sales, surprised to see it.

sea12

If u buy in ewes with 1 tag ( old ewes pre electronic tags ), do you still tag them with your own stabdard tag in right ear or do you order an electronic tag with their own number matching the left ear