Email

I am me123

Please delete

https://www.boards.ie/discussion/2058265635/email

that’s an incredibly stupid thing to do , not sure of the legalities of it , but if you have access to someone’s email the identity theft possibilities are endless

Flinty997

This has to be a wind up.

Why would anyone agree to that, then tell the internet.

MarkR

It's very likely against your department policies. Can you view those online?

Flinty997

Delete that account tell them it stopped working. Never mention it again.

https://www.boards.ie/discussion/comment/119690006#Comment_119690006

You can’t delete a work account

https://www.boards.ie/discussion/comment/119689981#Comment_119689981

I’d agree

Flinty997

https://www.boards.ie/discussion/comment/119690029#Comment_119690029

You can delete the account off your browser or email client.

If you don't have permission then IT set it up and you should ask them to delete it, and if they refuse then raise the issue with organisation security officer.

Also ask your old job to disable that account.

Mrs OBumble

No wonder that organisation got hacked!

OP, it's appalling laziness on your manager's part. Who knows what else they're not doing. Start looking for another job immediately. (In know you're only just in the door - but I'm not kidding.)

Flinty997

It's very weird to be asked to do that.

It's very weird to agree to it.

The Continental Op

Not the first time I've heard of this happening in the public sector. Bad management being cheap. One reason is management want customers to see what they think is the same person replying to them.

I’m retired from the public sector but when I was working up to 2017 and not everybody below Grade 4 got their own email address and only had access to the generic location email which was best for general public interface but not for interdepartmental dealings which occasionally might be personalised, as in when communicating with HR. The reason given, of course, was limitation on IT budget.

But, I never heard of recycling of individual named emails, the email / VPN would be nullified and another set up for next employee. To reuse a named email is wrong on every level.

https://www.boards.ie/discussion/comment/119690658#Comment_119690658

One thing puzzles me, did the last employee not sign out of their account before leaving or how would a new employee have ready access to account, password etc. After an employee leaves, HR would be responsible for authorising IT to delete the account. It would be up to the individual employee leaving to forward any emails re unfinished business to a manager or colleague, but of course there would be instances of people leaving unexpectedly due to incapacity etc.

Flinty997

https://www.boards.ie/discussion/comment/119690829#Comment_119690829

That logic might apply in the private sector. But I've never seen anyone in the public sector try to be associated (responsible) for anything. Email ping pong ad infinitum.

Ubbquittious

This is more common than youd think.

Manager is busy/away, they need someone to fill te position in a rush. Nobody knows how to create new email accounts or they dont have access so ah shur that will do for now just pretend to be the other person

Flinty997

https://www.boards.ie/discussion/comment/119691030#Comment_119691030

I've never seen anyone "pretend" to be someone else. That would be super weird.

I have seen people use someone else email to email support to get their email fixed. But I could count the number of times on one hand over many years in IT.

Mrs OBumble

https://www.boards.ie/discussion/comment/119690903#Comment_119690903

Accounts are typically de-activated, never deleted. If they were deleted, we would lose the trail of who did what transactions.

AndrewJRenko

https://www.boards.ie/discussion/comment/119691114#Comment_119691114

It depends on what particular application we're talking about. Most organisations are starting to implement proper retention policies to ensure they comply with GDPR. The oul 'Let's keep everything possible, just in case' isn't a valid retention policy. Organisations need to be deleting mailboxes of departed staff, and even old data in mailboxes of current staff to comply with GDPR.