Notification of planned absence to others

expectationlost

Is there any regulations around an employee facilitating communication of their _planned_ absence to other employees. either directly or through our common line managers.


If you are only told of a persons absence that may affect your own work the day before, is there no duty to tell them sooner then that.


If it affects my work, its not a private matter, its involves my and our work.

Batgurl

expectationlost wrote: »

Is there any regulations around an employee facilitating communication of their _planned_ absence to other employees. either directly or through their common line managers.


If you are only told of a persons absence that may affect your own work the day before, is no duty to tell them sooner then that.



If it affects my work, its not a private matter, its involves me and our work.

Your post is a little unclear but if I am understanding you correctly, you want to know if you have any right to know if a colleague is going on leave in advance of them going on leave; is that right?

In a nutshell, no.

Now if there is an expectation that you also take leave at the same time as them because you work in tandem, then yes I believe you are entitled to at least 14 days notice of your employer telling you to take leave.

28064212

Why would there be any regulations? If a business chooses to run their office inefficiently, that's their lookout, nobody outside the business has any input

expectationlost

28064212 wrote: »

Why would there be any regulations? If a business chooses to run their office inefficiently, that's their lookout, nobody outside the business has any input

There are many employment regulations, that could included private industry codes of practice.

Collie D

If someone is off and you rely on them to do your own work then it might be common courtesy to let you know but there doesn’t need to be s rule. Is their work not covered?

expectationlost

Collie D wrote: »

If someone is off and you rely on them to do your own work then it might be common courtesy to let you know but there doesn’t need to be s rule. Is their work not covered?

partially by another person that I have to then explain things to and they work very differently, delaying my work, causing me stress, with deadlines approaching.

Collie D

In most cases someone who does a job only as cover is not going to be as good as someone who is at it full time. But unfortunately for you it is what it is. People take holidays.

To be honest if anyone outside of my chain of management had an issue with when I take my holidays they’d be told to “go away”.

expectationlost

Collie D wrote: »

In most cases someone who does a job only as cover is not going to be as good as someone who is at it full time. But unfortunately for you it is what it is. People take holidays.

To be honest if anyone outside of my chain of management had an issue with when I take my holidays they’d be told to “go away”.

Whats an "issue"? I'm looking for notice if it, not to prevent it. If it effects my work then its not a private matter. This wasn't expected leave in August or whenever...

Collie D

expectationlost wrote: »

Whats an "issue"? If it effects my work then its not a private matter. This wasn't expected leave in August or whenever...

It has nothing to do with privacy. Unless you are this person’s manager you have zero input on when they take their holidays.

If you’re working very directly then yes the person probably should have given you a heads up. Perhaps this person interacts with dozens of people in any given week and you skipped through their net. Or they’re too busy getting everything up to date before taking their time off.

What do you want to happen?

the person approving their leave is responsible for making sure all required avenues of communication and cover are in place

if you cannot do your job because you have short notice of a change in circumstances, tell your own manager

why youd be stressed is beyond me

Rodney Bathgate

I would normally tell / mail my direct colleagues if working with them in a project and mail colleagues I would normally expect to interact with e.g. mentees, as a courtesy. If I am working on a client engagement at the time they obviously need to know. If exchanging an ongoing mail trail with a client I will also inform them so they aren’t expecting a response to a new mail etc.

I usually find out that my own manager is on leave when I get an out of office mail. He chooses not to inform us, not ideal but not the end of the world.

I don’t use ‘out of office’.

expectationlost

Deleted User wrote: »

the person approving their leave is responsible for making sure all required avenues of communication and cover are in place

if you cannot do your job because you have short notice of a change in circumstances, tell your own manager

why youd be stressed is beyond me

I told management about it and they claimed its the other guys choice whether to tell me or not and that its a private matter which is clearly nonsense as it effected work.

expectationlost

Rodney Bathgate wrote: »

I would normally tell / mail my direct colleagues if working with them in a project and mail colleagues I would normally expect to interact with e.g. mentees, as a courtesy. If I am working on a client engagement at the time they obviously need to know. If exchanging an ongoing mail trail with a client I will also inform them so they aren’t expecting a response to a new mail etc.

I usually find out that my own manager is on leave when I get an out of office mail. He chooses not to inform us, not ideal but not the end of the world.

I don’t use ‘out of office’.

I don't believe it should be a choice or a 'matter of courtesy' to tell people you work are working directly on a project that you are planning to absent yourself from work, its should be an official obligation.

expectationlost

Collie D wrote: »

It has nothing to do with privacy. Unless you are this person’s manager you have zero input on when they take their holidays.

If you’re working very directly then yes the person probably should have given you a heads up. Perhaps this person interacts with dozens of people in any given week and you skipped through their net. Or they’re too busy getting everything up to date before taking their time off.

What do you want to happen?

I work directly with them on the same project.


I'm looking for notice if it, not to prevent the absence.



I looking for rules, whether its a common policy or regulation.

Rodney Bathgate

expectationlost wrote: »

I don't believe it should be a choice or a 'matter of courtesy' to tell people you work are working directly on a project that you are planning to absent yourself from work, its should be an official obligation.

I don’t disagree, but no employer I have ever worked for in 20 plus years has ever had a formal requirement to notify anyone other than get approval for the leave in advance.

Wesser

I dont think there are regulations no..... but if it affected my workload then yes they ' should'have let you know..!its common courtesy. I understand where you are coming from as it would affect me in my line of work too.

Mrs OBumble

I think you need to examine your own behaviour in the workplace, and figure out why the other person is choosing not to tell you. Then change your behaviour.

expectationlost

Mrs OBumble wrote: »

I think you need to examine your own behaviour in the workplace, and figure out why the other person is choosing not to tell you. Then change your behaviour.

It wasn't just me he didn't tell.

Batgurl

expectationlost wrote: »

It wasn't just me he didn't tell.

Did he tell his manager?

expectationlost

Batgurl wrote: »

Did he tell his manager?

I don't know if he did, but I presume they were aware. They told me he was on an old contract that allows him this time off (despite what they may wish).

expectationlost

expectationlost wrote: »

I told management about it and they claimed its the other guys choice whether to tell me or not and that its private matter which is clearly nonsense as it effected work.

so whats the problem

your managers know your work is going to be affected

their managers know they're off on leave

job done. what are you fixating on here

Batgurl

expectationlost wrote: »

I don't know if he did, but I presume they were aware. They told me he was on an old contract that allows him this time off (despite what they may wish).

If he notified his manager, it’s his managers job to get cover for his role.

If they didn’t, THAT is the person you should be directly your ire towards.

Out of curiosity, if he had given you a heads up that he was going to be taking time off, what would you do differently?

expectationlost

haven said last week that weren't going to make any changes to policy, got email today to say they would ask people to give a week notice of planned absences to others, complete inexplicable 180.