Irish Airsoft Association AGM request

Hivemind187

Members, your attention please,

The IAA is planning to hold an Annual General Meeting (AGM) at some point between the last week of November and the middle of December. At this meeting a complete run down of what we are doing, planning, the legals, the ins, the outs and the hootenanny will be discussed. It will be open to all members of the IAA who join before that date and to a number of non-members by invitation.

***********There is, as always a snag!***********

We have no venue at which to host the meeting. At present we have no cash flow and due to the fact that many of the IAA members live in far flung places like Galway and Cork we are hoping to find some where central in Ireland to run it.

Anyone got any ideas for a cheap and easy to get to place that would be willing to let us have a room for a day? We need to get this moving very quickly so all suggestions will be followed up on.

Thanks,

Ronan.

liamo333

Scout den?

Dr_Pepper

I would attend on the 15th in Dublin

I might be able to get us a Function Room.
Ill hit ya back with more.

ACW

I would attend on the 15th in Dublin

One place off the top of my head.

Teacher's Club in Dublin 1 (just beside the Garden of Remembrance)
good prices, many different sized rooms.

If you guys could bring a few application forms. (i've no printer atm), and really want to sign up. Thanks.

zero19

I would attend on the 15th in Dublin

How about somewhere in Dublin city centre? Travelling by train and bus would be fine for people without cars...

Fiach Dubh

ACW wrote: »

One place off the top of my head.

Teacher's Club in Dublin 1 (just beside the Garden of Remembrance)
good prices, many different sized rooms.

If you guys could bring a few application forms. (i've no printer atm), and really want to sign up. Thanks.

Teachers club is a good idea, it's a nice place and easy to get to.

iceage

I am not an IAA member so I'm not going.

aahh guys, how it that "central" to anybody outside Dublin? I'm based in South Tipperary, and I'm sure there are more members as well who do not reside in Dublin, or for that fact can get to Dublin...

Hivemind187

iceage wrote: »

aahh guys, how it that "central" to anybody outside Dublin? I'm based in South Tipperary, and I'm sure there are more members as well who do not reside in Dublin, or for that fact can get to Dublin...

At this stage my frigid friend it might be necessity taking precedence over convenience.

iceage

I am not an IAA member so I'm not going.

So will there be minutes taken or some such means where any members unable to attend can view the proceedings at a later stage?

Hivemind187

iceage wrote: »

So will there be minutes taken or some such means where any members unable to attend can view the proceedings at a later stage?

Of course. Hell, if someone is willing to pony up the equipment we'll even webcast it.

Gatling

laptop and webcam available ,if its any good

kdouglas

I cannot attend either day (please give a reason)

no problem webcasting it if you can get the internet connection to upload it to a server

Hivemind187

would it work?

What kind of speed would we need?

kdouglas

I cannot attend either day (please give a reason)

upstream? at least 512k (normally found on 3mb+ packages), the higher the better though

Hivemind187

Right, so we have to find a conference room that would provide us with broadband access. Great.

kdouglas

I cannot attend either day (please give a reason)

broadband access isnt an absolute necessity, but it'd be nice to have

Hivemind187

Trust me, the places we could get that would have access are out of our league. Dublin is too expensive and we arent having any luck in the country.

Surely, out of all of our members and well wishers we can find something or even get a room donated?

Lemming

I would attend on the 15th in Dublin

Why not podcast the meeting instead of streaming? Listeners wont be able to give feedback in real-time anyway (making a point to note the fundamental difference between streaming and conferencing)

kdouglas

I cannot attend either day (please give a reason)

Lemming: what i meant was a one-way stream that members could view remotely, but there would be no way for them to give feedback

Tzetze

I won't be able to make the meeting if it's to be held in Dublin, and I'm sure many others are in the same boat.

Would an IRC channel be feasible? I've been involved with meetings over IRC in the past that worked out pretty well. It does take some discipline on everyone's part though. (Just a suggestion).

kdouglas

I cannot attend either day (please give a reason)

IRC is a good idea, but two inherent problems: not everyone knows how to use it, and secondly, it would take far too long to get anything done, too many voices able to speak at once

Fallschirmjager

i think lemming has a point there. I have used a tool called webex a good while back, they offer a 14 day trial for free at the moment....

www.webex.com

now what we would do is do the first one entirely on the web...suits us people living out in the sticks but requires a lot of basic manners...thats the only catch

there is a ton of these products on the market, not perfect or near it...but it is free

Boston

I cannot attend either day (please give a reason)

You really have to do these things face to face. If a location is chosen near trinity (and it would want to be feicing close) I've access to their wireless network*. In fact I'll look into getting a room in there but it's unlikely given this would be an outside organisation.


* I don't really see what it is you want to do with the internet.

Hivemind187

Boston, unfortunately its a case of "doing what we can" ... we have no money at all so what do you want from us?

Boston

I cannot attend either day (please give a reason)

It wasn't a criticism.

Hivemind187

Sorry. My bad. Took it the wrong way ... nerves are a little frayed at this point.

Gatling

how bout start with the basic's first and who is actuly going to attend the AGM then work from there

iceage

I am not an IAA member so I'm not going.

If it's in Dublin then I can't make it for definate,

Evolute

I know its a bit chilly these days but you could(i say could) have it in someones backgarden if its big enough or have it in someones house if a room can facilitate it.
Im saying a backgarden because many people have bigger back gardens then any rooms in their houses

ACW

I would attend on the 15th in Dublin

Poll of attendies attached to this?

Will send out my many fingers to see if i can get somewhere cheap (free), put will need to know numbers.

Hivemind187

Unfortunately there is no way to gauge exact numbers until we have a venue simply because most people wont know if they can make it on the date or to the location. We cant even set a date until we know we have a venue

kdouglas

I cannot attend either day (please give a reason)

hmmmm.... that trinity idea got me thinking, given that Crave is chair of the only college airsoft society in Ireland (in IT Carlow) what about getting a room there? I know there is someone in dit looking to start an airsoft society there also, they could get a room there too if the society gets up and running in the next few weeks

Grayfox

im in the airsoft society in carlow IT, if you want i can run it by the man!

Dr_Pepper

I would attend on the 15th in Dublin

Guys can we not just get a Function Room?
I've used these in the past to host meetings and just record them for non attendees. I don't think we should worry about the internet connection / webcast for now and just get a place and a date set to hold the AGM.

Sorry guys but those who cannot attend can't vote anyways.
But if we get a basic net connection and setup a forum for them to post their ideas & points for the meeting.

Suggested Function Room:
http://www.cassidysbar.com/web/functionRooms.html

iceage

I am not an IAA member so I'm not going.

Grayfox wrote: »

im in the airsoft society in carlow IT, if you want i can run it by the man!

Carlow would be somewhere that would be somewhat central...

kdouglas

I cannot attend either day (please give a reason)

Dr_Pepper wrote: »

Guys can we not just get a Function Room?

function room is exactly what's required but at the moment, the IAA has no income and therefore no money to pay for said function room

Hivemind187

I have about €150 to spare for this thing so that gives you the kind of ball park we are in.

N.O.I.P.

Was talking to hive about this yesterday, I may be able to get us a free room. Its in Wicklow just off the N11 (15-20 minute drive from town depending on traffic) There are busses that run close to the venue (both Dublin Bus and CIE) so it shouldn't be too hard to get to from most parts of the country. I'll be checking later this evening to see if we can get it and I'll let you know then.

Dr_Pepper

I would attend on the 15th in Dublin

Ok so i might be able to get the room cheap if its not booked already.
Cheap last time meant for free and we paid only for the platters and drink.

However i need to know the day. If its not a Fri/Sat night then im sure it can be extremely cheap. So Hive what day & time would suit in a normal week?
Sat morning? Wed evening?

Hivemind187

Dr_Pepper wrote: »

Ok so i might be able to get the room cheap if its not booked already.
Cheap last time meant for free and we paid only for the platters and drink.

However i need to know the day. If its not a Fri/Sat night then im sure it can be extremely cheap. So Hive what day & time would suit in a normal week?
Sat morning? Wed evening?

I'll come back to you on this

jiffy

I cannot attend either day (please give a reason)

Hivemind187 wrote: »

Of course. Hell, if someone is willing to pony up the equipment we'll even webcast it.

I have a laptop, webcam, mobile broadband and Video projector so that's no problem.

Is it worth taking a poll or a member of the committee telling us where most of the members are? If 80% of us live in Dublin then it doesn't make sense to look outside the city being realistic does it?

Just my 2c.

Matt

Hivemind187

jiffy wrote: »

I have a laptop, webcam, mobile broadband and Video projector so that's no problem.

Is it worth taking a poll or a member of the committee telling us where most of the members are? If 80% of us live in Dublin then it doesn't make sense to look outside the city being realistic does it?

Just my 2c.

Matt

It's going to be in Dublin. Apologies to those who live in the other provinces but necessity nd logistics are taking precedence over catering to as many people as we can - its nothing personal its simply the constraints of time and budget.

We are waiting to hear back on one or two locations before making a decision on where to hold the AGM. At which point the announcement will be made.

The webcast idea probably wont work, however we hope to record and podcast the event. It will be several hours of recording so we will need to look at the logisitcs of that.

gandalf

I would attend on the 15th in Dublin

OK lads you are over complicating things with all this talk of streaming etc. Book somewhere central. I am no issues stumping up cash and I am sure the majority who post here won't either.

Pick a date and a venue and those that can make it will. If my schedule allows I will attend.

Masada

if getting a venue is a problem why not ask all members to chip in a fiver., its not gonna break the bank and as tesco always say "every little helps".,

Gizmodeon

If you need the occassion filmed I can do that, external hard drive cam so no worries about time.

It might seem better to film then to podcast as access might be easier
I agree with the €5 idea, 5 quid wont break the bank
and 20x5=100

http://www.templebarhotel.com/displayContent.aspx?groupID=1&sectionID=3&sectionCode=meeting_rooms
Here's some prices for the temple bar hotel even, its only around 100 anyway
and people can bring their own food!

Arcto

Wow! Streaming???? Filmed for later release DvD?? Its a wonder anyone will bother actually going at all when they can watch from anywhere in the world!!!

j/k

Wont make this as ts in dublin....like everything else :mad:

Will watch here to see how ye get on.

Gatling

oh yeah means to ask do you 's need paper for printing ,photocopying etc,
can organise some if required for any thing IAA

conor-mr2

I would attend on the 15th in Dublin

You can have a fiver from me.

jiffy

I cannot attend either day (please give a reason)

Conor-Mr2 wrote: »

You can have a fiver from me.

+1 from me. Also any assistance to organise, projector, laptop, printing, photocopying etc.

Matt

Oh, do we have a date yet

Alvin T. Grey

I cannot attend either day (please give a reason)

Count me in.

Hivemind187

Still waiting to hear back from one or two people - they know who they are - on venues.