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25-01-2020, 13:05   #16
Jim2007
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If the employee came into possession of it without authorization it’s a breach, theft. If the employer enabled the employee and authorized him to take it without a legitimate business reason it’s a breach of GDPR.
But you don't know any of this, the is the point. Until have factual information about the situation, your opinion is as useful as a chocolate tee pot.
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25-01-2020, 14:33   #17
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What if a company has contracts that include salary details, copies of drivers licence, and head shot photographs of employees stored on the cloud with no security and available for all to see?
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25-01-2020, 15:07   #18
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What if a company has contracts that include salary details, copies of drivers licence, and head shot photographs of employees stored on the cloud with no security and available for all to see?
That would be really insane. Take it to the Data Protection Commissioner or a friendly reporter.
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25-01-2020, 15:47   #19
Strumms
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But you don't know any of this, the is the point. Until have factual information about the situation, your opinion is as useful as a chocolate tee pot.
We know that the employee came into possession of another employees contract...that they shouldn’t have procured it and they shouldn’t have been given it or taken it.

In a company the only people who should have access to my contract are management, HR & legal... line colleagues, the cleaners, receptionist and whoever else are just not entitled to see it. If they are given it, asked to go get it, told to read it it’s inappropriate and wrong.

So you can go and throw around whatever hyperbole about chocolate teapots or about any other household item made from confectionery that you wish, the contract contains personal information, by law a company must not enable that to be accessed by people who have no business with it.
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25-01-2020, 22:20   #20
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.... In a company the only people who should have access to my contract are management, HR & legal... line colleagues, the cleaners, receptionist and whoever else are just not entitled to see it. If they are given it, asked to go get it, told to read it it’s inappropriate and wrong.
In many small companies the receptionist performs some functions that an HR department would if it existed.
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26-01-2020, 10:22   #21
Diceicle
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We know that the employee came into possession of another employees contract...
We don't know that. We're assuming that.
Op said 'She produced a copy of an old contract that I had years ago' - thats all we know. From that description it COULD be her actual contract (which I'd agree would be a breach) or it could be a boilerplate contract template which contrained the standard T&Cs. OP needs to clarify.
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26-01-2020, 13:32   #22
Jim2007
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We know that the employee came into possession of another employees contract...that they shouldn’t have procured it and they shouldn’t have been given it or taken it.
No you don't. You don't know what was being discussed at the time and you don't know if the person should have had a copy and you don't know the company business. All you actually know is that the OP was unhappy to find out that this person had access to a copy of a contract.

For all you know it could be a management consulting company where it is common for all sales guys to have access to CVs etc... because they will be submitting them in proposals to clients etc....

Making so may assumptions on such little information is nonsense.
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26-01-2020, 21:13   #23
Strumms
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In many small companies the receptionist performs some functions that an HR department would if it existed.
I agree, I worked for a similar company before where until expansion and the requirement for full time HR locally, a PA was designated and trained for the responsibility. if that’s the case they will have received the relevant mandatory training and authorization to access employee info/files ....they will also be made known to employees as having this training and authority...
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26-01-2020, 21:17   #24
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No you don't. You don't know what was being discussed at the time and you don't know if the person should have had a copy and you don't know the company business. All you actually know is that the OP was unhappy to find out that this person had access to a copy of a contract.

For all you know it could be a management consulting company where it is common for all sales guys to have access to CVs etc... because they will be submitting them in proposals to clients etc....

Making so may assumptions on such little information is nonsense.
Your post is nonsense, there is not one reputable company sending their employee CVs or contracts to clients or prospective clients... an information pack of relevant information about an employee is fine... a CV, with work history, contact/personal information, college details... to customers? Get a grip, data protection forbids it... anyone trying that is widening their door to a massive lawsuit.
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27-01-2020, 01:21   #25
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Your post is nonsense, there is not one reputable company sending their employee CVs or contracts to clients or prospective clients... an information pack of relevant information about an employee is fine... a CV, with work history, contact/personal information, college details... to customers? Get a grip, data protection forbids it... anyone trying that is widening their door to a massive lawsuit.
You don't have a clue about how consulting companies work.

CVs like you describe are routinely sent - and hell, the information is there on LinkedIn anyways. This is done with the consent of the employees, there is no breach.
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27-01-2020, 07:35   #26
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Your post is nonsense, there is not one reputable company sending their employee CVs or contracts to clients or prospective clients... an information pack of relevant information about an employee is fine... a CV, with work history, contact/personal information, college details... to customers? Get a grip, data protection forbids it... anyone trying that is widening their door to a massive lawsuit.
I see CVs of potential contractors from multiple companies during the tender process. There is no GDPR breech if this is done with permission.
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27-01-2020, 09:01   #27
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Your post is nonsense, there is not one reputable company sending their employee CVs or contracts to clients or prospective clients... an information pack of relevant information about an employee is fine... a CV, with work history, contact/personal information, college details... to customers? Get a grip, data protection forbids it... anyone trying that is widening their door to a massive lawsuit.
That literally happens all the time.
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27-01-2020, 09:13   #28
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Thanks for replies. It was my contract, not a generic one. The person who had it was the clerical officer in the business I work in, and the employer had no idea she had it
 
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27-01-2020, 12:50   #29
Jim2007
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Originally Posted by Strumms View Post
Your post is nonsense, there is not one reputable company sending their employee CVs or contracts to clients or prospective clients... an information pack of relevant information about an employee is fine... a CV, with work history, contact/personal information, college details... to customers? Get a grip, data protection forbids it... anyone trying that is widening their door to a massive lawsuit.
Stop embarrassing yourself, you are way out of your depth. You are making wild assumptions about the OP's situation and you have clearly not got the foggiest idea about the consulting industry.
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30-01-2020, 10:58   #30
aisling 999
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Thanks for replies. It was my contract, not a generic one. The person who had it was the clerical officer in the business I work in, and the employer had no idea she had it... Is there any thing else I should do, apart from reporting it to my manager
 
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