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Travel expenses

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  • 29-06-2019 2:02pm
    #1
    Mundo7976
    Registered Users Posts: 1,097 ✭✭✭


    A few times a year we are requested to travel by own means to different locations for meetings/training. Sometimes the manager provides a voucher for fuel but its always a struggle to get one.
    Whats the deal with this, are companies obliged to provide expenses to locations that are beyond normal place of work?


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    #2
    Yourmama
    Registered Users Posts: 205 ✭✭Yourmama


    What's the company policy? I usually take public transport and claim back the ticket price.


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    #3
    Evd-Burner
    Registered Users Posts: 1,456 ✭✭✭Evd-Burner


    how far away are these meetings?


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    #4
    Mundo7976
    Registered Users Posts: 1,097 ✭✭✭Mundo7976


    Yourmama wrote: »
    What's the company policy? I usually take public transport and claim back the ticket price.

    Thats part of the mystery!,


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    #5
    Mundo7976
    Registered Users Posts: 1,097 ✭✭✭Mundo7976


    Evd-Burner wrote: »
    how far away are these meetings?

    It varies, next one is 130km each way


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    #6
    Evd-Burner
    Registered Users Posts: 1,456 ✭✭✭Evd-Burner


    Mundo7976 wrote: »
    It varies, next one is 130km each way

    Send a mail to your manager and ask how you will be reimbursed for expenses incurred. Then if they are not refunded refuse to go to any such meeting that are not in your normal place of work. Have you your contract to hand and have you read it?

    how big a company is it and do you have access to company policy regarding travel?

    For instance where I work if travel is needed then work pay provide me with a credit card and everything from fuel, food, flights and accommodation go on it. All of which are clearly stated in the company policy on business justifiable travel.


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    #7
    Seth Brundle
    Moderators, Politics Moderators Posts: 38,982 Mod ✭✭✭✭Seth Brundle


    Bear in mind that could be two hours each way by cat. Will this be during work time or will they pay for a hotel and subsistence?


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    #8
    dudara
    Registered Users Posts: 33,519 ✭✭✭✭dudara


    Does your contract say anything? Or does your company have an expenses policy?

    In general, you should be reimbursed for additional travel (outside of travel to your standard workplace). This should cover mileage, tolls, meals, hotel or whatever costs are incurred.

    IMO, it’s not enough to get your fuel reimbursed. There is also additional wear & tear on your car. A mileage rate usually offers enough to cover fuel plus wear & tear. If you’re also using your car for work travel (outside of commuting) then you may need Class I indemnity named to your employer. This covers occasional use for work.


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    #9
    Mundo7976
    Registered Users Posts: 1,097 ✭✭✭Mundo7976


    Time and lodgings are fine if needed, its the fuel expense that it difficult to get from them


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    #10
    messrs
    Registered Users Posts: 1,853 ✭✭✭messrs


    In a previous job we were based in Head office in Dublin and sometimes the IT guys had to go to the belfast office but they were always allowed to put the mileage through on expenses, you shouldnt be expected to have to pay for it yourself


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    #11
    Mrs OBumble
    Registered Users Posts: 25,734 ✭✭✭✭Mrs OBumble


    Tell them that you no longer own a car, and that they only way you'll be able to go is if they either buy your bus ticket or provide you with a rental car.


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    #12
    Mundo7976
    Registered Users Posts: 1,097 ✭✭✭Mundo7976


    Mrs OBumble wrote: »
    Tell them that you no longer own a car, and that they only way you'll be able to go is if they either buy your bus ticket or provide you with a rental car.

    This is the plan if they dont cough up!


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    #13
    Seth Brundle
    Moderators, Politics Moderators Posts: 38,982 Mod ✭✭✭✭Seth Brundle


    Mrs OBumble wrote: »
    Tell them that you no longer own a car, and that they only way you'll be able to go is if they either buy your bus ticket or provide you with a rental car.
    If my employer offered me a bus ticket for a 130km journey, I'd tell them where to go.
    Train I would consider but no way a bus for two hours.
    Senior management won't take the bus. Why should I?


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    #14
    Atlantic Dawn
    Registered Users Posts: 81,467 ✭✭✭✭Atlantic Dawn
    M


    In most places you get civil service rates for mileage so varies depending on CC of car and yearly distance covered, details here

    https://www.revenue.ie/en/employing-people/employee-expenses/travel-and-subsistence/civil-service-rates.aspx


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    #15
    markpb
    Registered Users Posts: 9,255 ✭✭✭markpb


    Make sure to check with your insurer before claiming mileage or travel expenses! Some policies won't cover driving for work at all, others will cover a small amount per year, others require a step up to class 2 which may be free or chargeable. It's a different story again if you're claiming mileage and also carrying any equipment or stock or other people.


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    #16
    Strumms
    Registered Users Posts: 24,879 ✭✭✭✭Strumms


    Mundo7976 wrote: »
    Time and lodgings are fine if needed, its the fuel expense that it difficult to get from them

    Point blankly refuse to go unless a fuel allowance or fueled up rental car is provided. To be honest I’d not even be on to take my own transport, putting wear and tear on your own vehicle, if they want you to travel as part of your work a vehicle should be given.


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