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Best software for employee expense claims

  • 13-12-2018 12:58pm
    #1
    Dick Turnip
    Registered Users, Registered Users 2 Posts: 982 ✭✭✭


    Hi,

    I run the finance side of things for a small company. Looking to move employee expense claims from spreadsheet to a software, ideally one with an app that employees can record expenses and take photos of receipts on the go.

    Can anyone recommend any? I've heard concur can be good, but I imagine that's more geared to larger enterprises.

    There's only 5-10 claims per month, but I really want to get away from the manual process of storing physical receipts and updating an excel sheet each month.


Comments

  • #2
    duffysfarm
    Registered Users, Registered Users 2 Posts: 853 ✭✭✭duffysfarm


    Receipt bank?


  • #3
    alanceltic
    Registered Users, Registered Users 2 Posts: 790 ✭✭✭alanceltic


    Try concur

    Sorry just seen you mentioned this. I can vouch for it and it's very effective, can be as simple or as complex as you want it to be. Suitable for a small business but is scalable if you ever think of taking over the world


  • #4
    EamonOSullivan
    Registered Users, Registered Users 2 Posts: 101 ✭✭EamonOSullivan


    alanceltic wrote: »
    Try concur

    Sorry just seen you mentioned this. I can vouch for it and it's very effective, can be as simple or as complex as you want it to be. Suitable for a small business but is scalable if you ever think of taking over the world
    I haven't tried Concur, does it take out VAT and can you upload the transactions in to an an accounts package after you have got them in to Concur?


  • #5
    Nermal
    Registered Users, Registered Users 2 Posts: 2,733 ✭✭✭Nermal


    EamonOSullivan wrote: »
    I haven't tried Concur, does it take out VAT and can you upload the transactions in to an an accounts package after you have got them in to Concur?

    It can produce extracts that you then have to transform into something your package can accept. It's definitely the most slick of the bunch.

    ExpenseIt was another option we looked at, was quite similar. A little less polished but slightly cheaper.


  • #6
    EamonOSullivan
    Registered Users, Registered Users 2 Posts: 101 ✭✭EamonOSullivan


    Nermal wrote: »
    It can produce extracts that you then have to transform into something your package can accept. It's definitely the most slick of the bunch.

    ExpenseIt was another option we looked at, was quite similar. A little less polished but slightly cheaper.
    We have a package that extracts VAT and Nominal codes and integrates with accounting package - but it costs 20 cent per invoice. Do you know how much these other packages cost?


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  • #7
    Nermal
    Registered Users, Registered Users 2 Posts: 2,733 ✭✭✭Nermal


    EamonOSullivan wrote: »
    We have a package that extracts VAT and Nominal codes and integrates with accounting package - but it costs 20 cent per invoice. Do you know how much these other packages cost?

    A lot more, on the order of €5-10 per expense claim, but maybe you're a better negotiator than me...


  • #8
    kodak
    Registered Users, Registered Users 2 Posts: 377 ✭✭kodak


    Dick Turnip wrote: »
    Hi,

    I run the finance side of things for a small company. Looking to move employee expense claims from spreadsheet to a software, ideally one with an app that employees can record expenses and take photos of receipts on the go.

    Can anyone recommend any? I've heard concur can be good, but I imagine that's more geared to larger enterprises.

    There's only 5-10 claims per month, but I really want to get away from the manual process of storing physical receipts and updating an excel sheet each month.

    I use smart receipts. Think it was 5 euro per year and produces a report with images and csv file. Might be worth a try if low volume.


  • #9
    EamonOSullivan
    Registered Users, Registered Users 2 Posts: 101 ✭✭EamonOSullivan


    kodak wrote: »
    I use smart receipts. Think it was 5 euro per year and produces a report with images and csv file. Might be worth a try if low volume.
    Probably good for small volumes. I checked with Smart Receipts and it doesn't link to accounting packages so for anything other than a once-a-month job not suitable.


  • #10
    Dick Turnip
    Registered Users, Registered Users 2 Posts: 982 ✭✭✭Dick Turnip


    Just following up on this I've found a software called CakeHR which I'm trailing and seems good.

    It is for time off management/leave requests aswell as employee expense claims and has a web interface aswell as ios and android apps.

    It's pricey enough at €4.35 per employee per month, but the bulk of that cost is due to the time off management. If I only wanted expense claims it is €0.85 per employee per month.

    There are other features like timesheets, shift scheduling and performance goal management that I haven't bothered with.

    I think I will go for it though once the trial is done as it's exactly what I'm after and has a slick interface too.


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