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Batch export of emails from outlook

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  • 07-09-2017 2:35pm
    #1
    PrzemoF
    Registered Users Posts: 1,931 ✭✭✭


    Is it possible to batch export of emails from outlook? I have a couple hundred emails nicely organised in outlook folders and I need to save them in order to be able to share the info with a co-worker. How can I do it? Export to pdf/html or even txt is fiine, but I don't see _any_ batch export option.

    Edit: Any VBA scripts to do that would be very welcome as well.


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    #2
    my3cents
    Closed Accounts Posts: 9,764 ✭✭✭my3cents


    Your problem is you are looking for the word BATCH, all you need to do is to EXPORT to a PST file then share the PST so your co-worker can open it from within Outlook.

    File>Open&Export>Export to a File>Outlook Data File (.pst) Edit> for outlook 2016 but all versions have the option to export to a PST file which can then be opened as is by your co worker or imported to their own Outlook file.

    You might need to move you folders around a bit so they are all below a common folder you chose to export.


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    #3
    MOH
    Registered Users Posts: 6,464 ✭✭✭MOH


    Is it Outlook 2010 by any chance?
    Being Microsoft, there's a clear, well-labelled way of doing it.

    File menu > Open > Import > and then when the wizard pops up, choose 'Export to a file'
    There's various file options after that, think I've found .pst reasonably handy before

    They fixed the labelling in later versions to make it more obvious that Export is located under Import. Unbelievable.


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    #4
    PrzemoF
    Registered Users Posts: 1,931 ✭✭✭PrzemoF


    OK, but that would give him all my emails and contacts? I want to share only part of my email box. It's outlook 2013.

    P.S. I'm working on a script that will export selected folder to local drive.

    Edit: Looks like I can export a folder! Thanks!


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    #5
    MOH
    Registered Users Posts: 6,464 ✭✭✭MOH


    Yeah, sorry, once you've chosen file type you get options to select what folders you want. Should have mentioned that.


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    #6
    my3cents
    Closed Accounts Posts: 9,764 ✭✭✭my3cents


    PrzemoF wrote: »
    OK, but that would give him all my emails and contacts? I want to share only part of my email box. It's outlook 2013.

    P.S. I'm working on a script that will export selected folder to local drive.

    Edit: Looks like I can export a folder! Thanks!

    If you make a folder and put all the folders you want to export in that folder (you said you had them in folders) then you highlight the new top level folder then go and do the export.

    Your coworker can use the Open feature from the file menu to open the pst file you created.


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