Work Roster and Data Protection

Evd-Burner

Hi All,

I have been requested to show my work roster by the other party in a family law case. Before I do I'm wondering is there any data protection issues in doing so, my roster contains the names of all of the staff on my team, the days they work on a week to week basis including holidays booked and training days etc. There would be a total of 4 months worth of data.

I thought of blanking out the names and days of the others but I don't know how that would play with me altering the documents, or does blanking it out constitute altering?

Thanks for any help.

lifeandtimes

Evd-Burner wrote: »

Hi All,

I have been requested to show my work roster by the other party in a family law case. Before I do I'm wondering is there any data protection issues in doing so, my roster contains the names of all of the staff on my team, the days they work on a week to week basis including holidays booked and training days etc. There would be a total of 4 months worth of data.

I thought of blanking out the names and days of the others but I don't know how that would play with me altering the documents, or does blanking it out constitute altering?

Thanks for any help.

You can blank out names and details of other employees if you wish and leave only details pertaining to you.

The judge will not care about this.

But even if you left them in I'm not sure how it would be a data breach for someone to see someone's holidays and work schedule in a court case as family law cases are closed i.e. of camera and details of which are not released publiclly. The only people seeing them will be the judge and solicitors who understand all about clients privacy and court room procedures

Evd-Burner

lifeandtimes wrote:

But even if you left them in I'm not sure how it would be a data breach for someone to see someone's holidays and work schedule in a court case as family law cases are closed i.e. of camera and details of which are not released publiclly. The only people seeing them will be the judge and solicitors who understand all about clients privacy and court room procedures

Thanks for the info. My fear is that the other party is friends with a member of my teams sibling. I'm also not to keen on handing over my roster to the other party. Is it possible to just hand this to the judge to allow him make his decision?

hullaballoo

The DPAs contain an exemption for the administration of justice so I wouldn't concern myself too much over whether I'm obliging the DPC when it comes to cases that are actively before the courts.

Samuel T. Cogley

Evd-Burner wrote: »

Thanks for the info. My fear is that the other party is friends with a member of my teams sibling. I'm also not to keen on handing over my roster to the other party. Is it possible to just hand this to the judge to allow him make his decision?

If it's evidence I assume the other party will also need sight of it. I stand to be corrected I'm not a lawyer. My practical suggestion is two copies, one with the info redacted the other complete. Hand the first one up and see how you fare.

beauf

In fairness, you don't want to hand over your roster, your concern isn't really data protection.

That said other peoples work rota isn't your data to share. Its your employers. But you don't need everyone else's rota. Just your own.

If you made a copy of just your rota and got your company to agree/confirm it, that's all you need. Its hardly an unreasonable request. No?

Who is actually entitled to see this in your own case, judge etc. I have no idea. I'm guessing you think its an unfair request.

beauf

hullaballoo wrote: »

The DPAs contain an exemption for the administration of justice so I wouldn't concern myself too much over whether I'm obliging the DPC when it comes to cases that are actively before the courts.

...does the OP mean case, or arbitration or similar ?

hullaballoo

beauf wrote: »

...does the OP mean case, or arbitration or similar ?

I'm not sure what difference it makes.

If the OP has a "case" then surely the administration of justice requires that it is dispelled fully before an independent court of arbitration, whether that be the Court or another body deemed capable of considering the points?

I might be wrong.

Evd-Burner

beauf wrote: »

In fairness, you don't want to hand over your roster, your concern isn't really data protection.

That said other peoples work rota isn't your data to share. Its your employers. But you don't need everyone else's rota. Just your own.

If you made a copy of just your rota and got your company to agree/confirm it, that's all you need. Its hardly an unreasonable request. No?

Who is actually entitled to see this in your own case, judge etc. I have no idea. I'm guessing you think its an unfair request.

It's a bit of both to be honest. On one hand I don't want to hand over the details of everyone else on my team, so in that regard I will black out the other names. On the other hand I'm not happy with handing over my roster either.

beauf wrote: »

...does the OP mean case, or arbitration or similar ?

Its a family law case for varying access. In regards to the roster, I just want it to be clear that I don't mind the other party knowing my rota which is a set 4 week repeating rota, my issue would be in regard to my own privacy when it comes to the time I take off. I'm thinking I might have the roster on stand by with a few copies and a write down the rota, speak with the judge to voice my concerns and hopefully he can view the roster and confirm the rota.

lifeandtimes

Evd-Burner wrote: »

It's a bit of both to be honest. On one hand I don't want to hand over the details of everyone else on my team, so in that regard I will black out the other names. On the other hand I'm not happy with handing over my roster either.



Its a family law case for varying access. In regards to the roster, I just want it to be clear that I don't mind the other party knowing my rota which is a set 4 week repeating rota, my issue would be in regard to my own privacy when it comes to the time I take off. I'm thinking I might have the roster on stand by with a few copies and a write down the rota, speak with the judge to voice my concerns and hopefully he can view the roster and confirm the rota.

The other party will be required to view it and this is through my own experience however you can blank out other team members.

Unfortunately if you are trying to organise access you'll need to be honest and the judge will arrange access based on what your free time is. Example: ok mr.burner you have 3 weekends free per month, I will arrange access for every second weekend by blank on friday to blank o clock on Sunday and in The order i will put in and any further change as agreed by both parties, so if you two agree you change the access as needed"
Im not sure how the other party will be able to take advantage of this amd your privacy by knowing your work schedule

Evd-Burner

lifeandtimes wrote:

Unfortunately if you are trying to organise access you'll need to be honest and the judge will arrange access based on what your free time is. Example: ok mr.burner you have 3 weekends free per month, I will arrange access for every second weekend by blank on friday to blank o clock on Sunday and in The order i will put in and any further change as agreed by both parties, so if you two agree you change the access as needed" Im not sure how the other party will be able to take advantage of this amd your privacy by knowing your work schedule

I don't mind them knowing the 4 week repeating rota. But in relation to days off i take, as in holiday days etc I would like to have privacy. There have been issues in the past which have given me reason to want privacy.

lifeandtimes

Evd-Burner wrote: »

I don't mind them knowing the 4 week repeating rota. But in relation to days off i take, as in holiday days etc I would like to have privacy. There have been issues in the past which have given me reason to want privacy.

Can you just bring the 4 week one then?

You can't blank out the holidays you have planned but you are entitled to take them and if your ex gives you cause for concern knowing these days then that's not a matter for the judge but for the Gardai instead. This is an unfortunate issue regarding family court

4ensic15

I don't see why you can't get your boss to sign a letter on headed paper confirming your own 4 week rota. No mention of anyone else or holidays. It is only for the purpose of assisting with orders re access and the fact that occasionally there will be holidays shouldn't matter,
.