Club members not renewing

outfox

Some club members seem to be incredibly slow at renewing, for whatever reasons. Just wondering how other cycling clubs manage this, especially when they keep turning up at rides in the club kit. Maybe it's cost? Between them, club membership and CI membership cost €75.

greenmat

outfox wrote: »

Some club members seem to be incredibly slow at renewing, for whatever reasons. Just wondering how other cycling clubs manage this, especially when they keep turning up at rides in the club kit. Maybe it's cost? Between them, club membership and CI membership cost €75.

My club don't let anyone ride Offical club spins come the 1st of Jan unless they have a CI or IVCA licence. Everyone told 2-3 months beforehand. We use the CI portal were you can pay club and CI fees in one transaction. Our club secretary sends regular e-mails to remind our members of same.

Lumen

Reminds me of this (skip to 1:26).

https://www.youtube.com/watch?v=z5CJXvWXkK8

buffalo

outfox wrote: »

Some club members seem to be incredibly slow at renewing, for whatever reasons. Just wondering how other cycling clubs manage this, especially when they keep turning up at rides in the club kit. Maybe it's cost? Between them, club membership and CI membership cost €75.

If they don't have current CI membership, they're not insured. Therefore it's justifiable to ban them from club spins until they have at least that. And sure if they don't get club membership at the same time, bar them all the same.

oconnpad

Lumen wrote: »

Reminds me of this (skip to 1:26).

https://www.youtube.com/watch?v=z5CJXvWXkK8

:D:D:D:D:D:D:D:D:D
That's given me such a laugh

Wishbone Ash

outfox wrote: »

Some club members seem to be incredibly slow at renewing, for whatever reasons. Just wondering how other cycling clubs manage this, especially when they keep turning up at rides in the club kit. Maybe it's cost? Between them, club membership and CI membership cost €75.

Write to the outstanding members individually and inform them that they are the only member yet to renew but that you've organised a whip around and that all the other members have agree to donate €1 each to raise the outstanding fee for them.

jamesd

We just sent out a text to members saying no insurance no cycle

Hu Deman

Our Club put up a post on Facebook Closed group a month ago telling members
that if they weren't paid up by the end of the month ,that they would be removed from the group.

07Lapierre

Now that a CI leisure license is valid for 12 months from date of application there really is no excuse for not having a license to cover club events.

Beasty

Maybe we can hire out our "Club Enforcer" 07Lapierre? He must be worth a few quid to us......

07Lapierre

No way!..our man is the best! Worth his weight in gold!

Beasty

07Lapierre wrote: »

No way!..our man is the best! Worth his weight in gold!

I know - that's why I want to cash-in......

stecleary

Beasty wrote: »

I know - that's why I want to cash-in......

cash him in now, there's not enough bandwidth in the world to keep his flow of emails going


seriously tho, someone not renewing in jan i can understand, Feb they are pushing it, march/april, see you next year

harringtonp

Removal from email list in our club.

In addition to usual reminder email

Inquitus

stecleary wrote: »

cash him in now, there's not enough bandwidth in the world to keep his flow of emails going

Ain't that the truth, I swear he's getting kickbacks from every sportif in Ireland and every cycle holiday company on the planet!

outfox

Thanks for the replies guys. Barring non-renewers from club spins is probably easier to do in a large club like one of the Dublin clubs. But it's quite hard to do in a rural club where everyone is friends with everyone else and they're all related by marriage etc. And where the club is so small that you cannot afford to be dropping members too often.
There are also non-renewers who do not come out on club rides regularly, but turn up once every few weeks. We could say 'Screw 'em, good luck'. But we're trying to get membership numbers up.
I guess we're trying to convince them to renew rather than give them the finger.
How do the smaller clubs manage it? It's like an annual headache.

RobFowl

It's a sad indictment of our sport when the main priority seems to be that you can sue your club mate

jamesd

outfox wrote: »

Thanks for the replies guys. Barring non-renewers from club spins is probably easier to do in a large club like one of the Dublin clubs. But it's quite hard to do in a rural club where everyone is friends with everyone else and they're all related by marriage etc. And where the club is so small that you cannot afford to be dropping members too often.
There are also non-renewers who do not come out on club rides regularly, but turn up once every few weeks. We could say 'Screw 'em, good luck'. But we're trying to get membership numbers up.
I guess we're trying to convince them to renew rather than give them the finger.
How do the smaller clubs manage it? It's like an annual headache.

The text message to all stating no insurance no cycle will sort it, if they then arrive at the start of the cycle ask are they insured now and if not can you help them sort it.
We are that rural club - 35 members.

laraghrider

Well I guess there are two issues here and I'm curious as to which one is the issue as we had similar with a club I was involved with in the past and this (if the username hints at) was also a small rural club.

Does the club in question require members to pay both club fees and CI license in a single transaction through the CI website? If so then you have some uninsured riders out with you and that's a danger so I'd agree with most and say ban them.

On the other hand do you collect the fee's separately? In other words do members sort out the CI license and then pay a different way for club membership? If so how is that done? Is it facilitated in a way that's easy? i.e. can you transfer it directly into an account, can you paypal it etc... If you can do that there is no excuse. If it's other means I can understand a slow update in club membership especially if you are a rural club as you say and people may not be around a lot in order to hand in money or by whatever means you do it. This is why a lot of rural clubs do everything online. CI and club fees in one transaction. Membership filled out online. Club gear ordered online etc... Some members of your club may live quite far away from the "base" of the club.

The important part is that everyone has the CI license. You say a posting went up on facebook. Does everyone in your club use facebook? How do you know everyone has seen that posting when in reality it's possible only a small selection have. Have you emailed it out to an address list or do you have a club website where you've put up notice?

Just my thoughts.

Beasty

RobFowl wrote: »

It's a sad indictment of our sport when the main priority seems to be that you can sue your club mate

This is not a matter of club mates possibly suing each other so far as I am concerned. In fact anyone who is insured should have their CI insurance to cover them and their actions. If not the are actually participating at their own risk so far as any personal injuries are concerned.

However if someone on a club spin causes an accident involving 3rd parties but is uninsured the club itself could be held responsible, and the club officials leave themselves exposed for allowing uninsured riders to participate.

jamesd

Beasty wrote: »

This is not a matter of club mates possibly suing each other so far as I am concerned. In fact anyone who is insured should have their CI insurance to cover them and their actions. If not the are actually participating at their own risk so far as any personal injuries are concerned.

However if someone on a club spin causes an accident involving 3rd parties but is uninsured the club itself could be held responsible, and the club officials leave themselves exposed for allowing uninsured riders to participate.

Club officials liability is something I have often wondered about - If the cyclists out on the club cycles are insured are the officials then safe re insurance if anything happened to cyclist /3rd party ?
If a uninsured cyclist showed up to a club spin not invited and joined the spin and then had an accident can he / 3rd party sue the club officials?

Beasty

I would not want to be the test case! To be clear though a 3rd party could simply be someone walking across a junction/pedestrian crossing when some cyclist decides to ignore a red light or even gamble on amber.

A lot of this though is down to whether officials have taken "reasonable steps" to ensure proper insurance is in place. If they knowingly allow non-members (of CI or the IVCA, both of which provide some insurance cover) to participate in club events and something untoward happens there is a clearly a risk that someone will look to claim. That then means the club and its officers needs to rely on the insurance cover provided via CI.

Obvioulsy clubs ride on open roads and cannot stop anyone cycling along with them, but can make it clear that non-members are not part of the club spin (except if taking advantage of the "introductory spin" provisions which would require someone to sign-on to be covered)

buffalo

RobFowl wrote: »

It's a sad indictment of our sport when the main priority seems to be that you can sue your club mate

Sometimes it's the only way: http://www.independent.ie/irish-news/courts/mark-pollock-i-sued-my-friends-knowing-that-they-wouldnt-lose-one-penny-31415236.html

Plastik

The trials and tribulations of a Membership Secretary. I feel your pain. I've sent two all members emails and one targeted to those that have either licence or membership outstanding, and yet it still has no effect on some people. We are still operating two separate systems where members buy their CI licence online yet pay for Membership though completion of hardcopy form with cheque/postal order. I will definitely be looking to change to an all-in-one set up through the CI portal for next year.

I've never seen it in operation, is it easy to set up and complete?

Beasty

Plastik wrote: »

I've never seen it in operation, is it easy to set up and complete?

I've been using it for the past couple of years. Fairly straightforward, but does not cater for IVCA so you still need 2 systems.

I also provide an option for anyone who continues to pay via the club website - it's simply a nil club fee option on the CI portal (which we offer for u18s anyway).

EDIT - BTW you might want to leave it to the Club Treasurer to sort out - that's what we do

laraghrider

The tri-athlon (yes i said it) I used to be a member of just used to issue the account number so you could do a straight up money transfer into the account. Took so much chasing out of it and from talking to the treasurer one year he said they usually get about a 80% rate in Jan. As Steve Jobs once said: "Make it simple and people will pay"

sconhome

laraghrider wrote: »

The tri-athlon (yes i said it) I used to be a member of just used to issue the account number so you could do a straight up money transfer into the account. Took so much chasing out of it and from talking to the treasurer one year he said they usually get about a 80% rate in Jan. As Steve Jobs once said: "Make it simple and people will pay"

Should be beaten with your aero bars!!

Most tri clubs now have it mandatory to join the club via the TI web portal too. That way you can correctly manage who is a member of the club and who is insured through the TI annual membership.

Easiest thing is to blame the "committee". You must renew the club membership via CI along with your CI membership otherwise no ride with the club.

A couple of weeks of people having to sign on or present CI cards at club rides will sort it out. "Its not us, its you.."

outfox

Good idea there from a few posters about renewing through CI only. We currently offer both options. Maybe it's time to switch entirely to CI, and 'blame the committee' re insurance requirements.
That's definitely on the agenda for 2017.
God I love boards.ie

Andy Magic

Slightly off topic but is it normal for a club to ask existing or new members for Garda vetting forms?

jamesd

Andy Magic wrote: »

Slightly off topic but is it normal for a club to ask existing or new members for Garda vetting forms?

Not normal but our club were trying to start this for new and existing members.

Wishbone Ash

Andy Magic wrote: »

Slightly off topic but is it normal for a club to ask existing or new members for Garda vetting forms?

It's a requirement in my club when juniors are involved.

Beasty

Wishbone Ash wrote: »

It's a requirement in my club when juniors are involved.

It's a CI requirement. There's a safeguarding section on the CI website if anyone requires more background.

Beasty

Just to add. It's required where anyone is regularly responsible for youths or vulnerable adults. It's certainly not something that will be required for all members although we probably have a dozen or more in my club with clearance

stecleary

Andy Magic wrote: »

Slightly off topic but is it normal for a club to ask existing or new members for Garda vetting forms?

Has the club recently added a youth section? or have you recently started cycling with youth?
Pretty much the only reason i can think vetting would be needed