Retaining documentation for how long

bob charles

Having the mother and father of clean up here in the office/bedroom:rolleyes:. one full rubbish bag already so serious dust rising here. Anyway, how long are we supposed to retain paperwork. For instance

Bank statements
Invoices
Feed and Forage Documents
Antibiotics prescriptions
Chemical records
Animal death certs

etc etc

I presume 5 yrs for bank, but take feed documents can they be discarded after 12months?

dar31

bob charles wrote: »

Having the mother and father of clean up here in the office/bedroom:rolleyes:. one full rubbish bag already so serious dust rising here. Anyway, how long are we supposed to retain paperwork. For instance

Bank statements
Invoices
Feed and Forage Documents
Antibiotics prescriptions
Chemical records
Animal death certs

etc etc

I presume 5 yrs for bank, but take feed documents can they be discarded after 12months?

Had this conversation with with accountant recently as we done a serious clean out as well
He advised 5 years by law but to keep at least 7 yrs but if you are audited it is up to you to prove your self right so we have kept accounts back 15 yrs

Rho b

Company Law is the one that is normally recognised, which from memory states "documentation has to be kept for a full 6 years after the date that it was applicable to". Which in most cases is 7 years.
Although I am sure you are aware to keep any legal documents/contracts ect for eternity.

rancher

bob charles wrote: »

Having the mother and father of clean up here in the office/bedroom:rolleyes:. one full rubbish bag already so serious dust rising here. Anyway, how long are we supposed to retain paperwork. For instance

Bank statements
Invoices
Feed and Forage Documents
Antibiotics prescriptions
Chemical records
Animal death certs

etc etc

I presume 5 yrs for bank, but take feed documents can they be discarded after 12months?

Yep 5yrs for accounts and 7 years for the rest for QA,
Council looked for 2009 fertiliser receipts and records from me earlier in the year

Dont be daft

rancher wrote: »

Yep 5yrs for accounts and 7 years for the rest for QA,
Council looked for 2009 fertiliser receipts and records from me earlier in the year

Are you sure about the QA and 7 years?

I was trying to dig something up the other day and I was rooting through the pack that they send you out and I'm nearly sure I read somewhere in it that records have to maintained for 3 years.
It was an old pack mind you so maybe its changed.

longgonesilver

"I presume 5 yrs for bank, but take feed documents can they be discarded after 12months?"


Department want feed documents for years 5,6,7??? I cant remember but you have to keep them for compliance. They use them for tracing BSE cases to see if there is a feed link. You need invoices, delivery dockets batch numbers and ingredients!!! Doubt if many would ever have a proper set. You also need them for Nitrates compliance. Council might be looking for them in however many years time to see did the farmer comply.