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Filing in a solicitors office.

  • 11-05-2011 8:05pm
    #1
    Sala
    Registered Users, Registered Users 2 Posts: 1,494 ✭✭✭


    Is there a usual way to organise the filing system in a solicitors office- alphabetically, assign a numerical system etc??


Comments

  • #2
    johnnyskeleton
    Moderators, Entertainment Moderators, Politics Moderators Posts: 14,556 Mod ✭✭✭✭johnnyskeleton


    Many solicitors operate the darwinian system of filing.

    All files are thrown into any available space, and through a process of natural selection the best cases will rise to the top while the worst cases will fall back behind the radiator.


  • #3
    bath handle
    Banned (with Prison Access) Posts: 370 ✭✭bath handle


    Files are stored according to the CODE. This is a formula applied to the clients name which produces a unique identifier of 20 numerals. Any file can be found by taking the clients name and calculating the identifier.


  • #4
    McCrack
    Registered Users, Registered Users 2 Posts: 2,997 ✭✭✭McCrack


    I've seen and used different ways, but I am in an office that is paperless. We use email whenever possible.

    We use Office Evolve. Basically everything gets scanned and then binned save for things like issued pleadings and PIAB Authorisation, medical records (things that you would need a paper copy of).

    No files in the office, nothing gets lost, everything at the click of the mouse, alphabetically by clients surname. Although I appreciate such software is expensive and it doesn't suit every area of law but it works for most.


  • #5
    shaneybaby
    Registered Users, Registered Users 2 Posts: 415 ✭✭shaneybaby


    McCrack wrote: »
    I've seen and used different ways, but I am in an office that is paperless. We use email whenever possible.

    We use Office Evolve. Basically everything gets scanned and then binned save for things like issued pleadings and PIAB Authorisation, medical records (things that you would need a paper copy of).

    No files in the office, nothing gets lost, everything at the click of the mouse, alphabetically by clients surname. Although I appreciate such software is expensive and it doesn't suit every area of law but it works for most.

    That's unreal, i actually didn't think any firm used that type of stuff. How was the transfer over? did you have to go through scanning every file prior to the sortware coming in?

    Briefs etc must be just a click of a button! uber jealous here surrounded by my files.


  • #6
    Sala
    Registered Users, Registered Users 2 Posts: 1,494 ✭✭✭Sala


    johnnyskeleton wrote: »
    Many solicitors operate the darwinian system of filing.

    All files are thrown into any available space, and through a process of natural selection the best cases will rise to the top while the worst cases will fall back behind the radiator.

    Love it!!
    Thanks guys, this is a big help.;)


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  • #7
    McCrack
    Registered Users, Registered Users 2 Posts: 2,997 ✭✭✭McCrack


    shaneybaby wrote: »
    That's unreal, i actually didn't think any firm used that type of stuff. How was the transfer over? did you have to go through scanning every file prior to the sortware coming in?

    Briefs etc must be just a click of a button! uber jealous here surrounded by my files.

    Exactly, Briefs are done through the software and Counsel are emailed either the Brief as a whole or the link and they just click on it their end and it comes up in pdf.

    We have been paperless for a number of years now but yes there was a transition but it was a case of continuing paper files as paper and new matters electronically.

    The beauty of it all for me is nothing gets lost and everything is accounted for and everything that is done on a file is recorded so there is a trail and you can see who did what and when.


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