Who is in the building this week???

Speedsie

Hi,
I'm not sure if this is the right forum to post this to, but here goes.

Back in the dim, distant past some offices had a board that showed who was in or out of the building that day.

I need a cyber version of this, and I'm sure that there must be something out there like it.

We have around 20 employees, and would like to show a week at a time's worth of info.

I suppose I could set up an Excel Sheet, but think that would be a last resort.

Really it would need to default to 'In', with options for 'Annual Leave', 'Ill', and 'Off-site'.

Any pointers in the right direction appreciated!!!!

Speedy

was.deevey

Keycard or biometric scanner .. these come with a computer software interface for logging in/out and can be gotten from China on the interwebs for buttons these days

Ideally you'd place the scanner/lock on the main entrance obviously...

castie

Think hes looking more for something that flags people currently off and planned absences more than just at this moment.

We have our own in house solution for this.

was.deevey

Time attendence system then

Sorry edit ..

http://www.alibaba.com/product-free/101407206/Chronos_Time_Attendance_Management_System.html

100 bucks ... cant go wrong think it has everything you need there might be some OS ones out there though

Earthhorse

Do you actually need to display this information publicly somewhere (like the lobby) or do you just want people to be able to know whether people are in or out at any given time? If it's the latter, I would think that whatever calendar solution you use would facilitate this e.g. if you're using Microsoft Outlook people can update their calendars with their annual leave and share their calendar out. Pretty sure Google calendar could do this too but perhaps you are looking for something more specific.

Placebo

how about a small web app
where they have to check in upon starting work
then check out when they leave

stevenmu

If you're using Windows Server then you're already licensed for SharePoint (Windows SharePoint Services or SharePoint Server Foundation depending on your version of Windows Server). Sticking with the most basic options, you will get a basic intranet team site, and it will be very easy to add a calendar(s) to let users post up their leave/absences etc.

Sposs

Have a look at http://www.whosoff.com/

was.deevey

Forgive the intrusiuon,

But an Outlook / Calander / Computer login system will only tell you who is "supposed" to be in the building and logged in ... not who is "actually" in the building if it is for security or fire purposes.

Where a keycard / Bio system tell you who is actually on site based on them having to use a card or fingerprint to gain access.

The OP specified who is in the building, not who is working, although maybe he does not require that info.

Speedsie

Hi, thanks for all the suggestions.

We are currently changing our telephone system to a method where everyone in the office is supposed to answer incoming calls & transfer (we're losing our receptionist). Now, people will know if someone in their department is on leave/off-site/ill, but not necessarily elsewhere. So, a need for a centralised calendar of sorts.

I don't think that the Outlook Calendar will work (was my first thought) as sick-leave needs to be added by others.

But I will look at the Sharepoint option (we run Windows Server 2003) and possibly Google Calendar.

Everyone signs in at reception for security/fire reasons, this is solution is required so that people don't need to leave their desks to see if someone is around, particularly if they are on a different floor.

Thanks again,

Speeds

stevenmu

Just another thought, Windows Live Messenger or Office Communicator will include presence information (Available, Busy, Away, Offline etc). So you can see at a glance what someone's status is. It also integrates with Office and SharePoint so you can see the presence information against contacts there too.

Sean^DCT4

There's two systems (built by an Irish sw development company) www.annualleave.com and www.vacationtracker.net both have free sign-up and I think they are free if your have < 5 users.

Speedsie

Thanks Sean^DCT4

I think that www.annualleave.com will do the job nicely, and great to support Irish companies.

S

Sean^DCT4

Glad to have you onboard. If you or anyone else signs up for the paid subscription I'm sure I'll be able to get boards.ie discounted rates