Outlook Question

Cucullan

When I'm typing an email address in the "To" box, how can I get all the email address's for eg that start with "a" to appear and I can then choose the one I want rather than type the full address out?

Blowfish

Assuming you mean all email addresses that start with 'a' that are in your contacts.

• Switch to the contacts view
• Right click on the contacts list name in the top left (default is just contacts)
• Go to properties
• Tick “Show this folder as an e-mail address Book.”
• Click 'OK'

Cucullan

Blowfish wrote: »

Assuming you mean all email addresses that start with 'a' that are in your contacts.

• Switch to the contacts view
• Right click on the contacts list name in the top left (default is just contacts)
• Go to properties
• Tick “Show this folder as an e-mail address Book.”
• Click 'OK'

I have that done but its still the same, what i'm looking for is an auto complete function, it was on outlook express when i use to use it, maybe its not on Microsoft Outlook 2000??

Tallon

You have to have sent something to that person before. then its stored like google autofill

KeyserSöze

Type the letter(s) in the "To" (e.g. f, ad, tho) and then Ctrl+K

Tallon

KeyserSöze wrote: »

Type the letter(s) in the "To" (e.g. f, ad, tho) and then Ctrl+K

Thats handy, but I think hes looking for something where he DOESNT have to press any shortkeys. It would actually be easier to just press 'To'

KeyserSöze

I believe the Autofill function only came in with Outlook 2003, and only shows people you have mailed in the past (open to correction here).

Ctrl+K is handy if for instance you typed:
tom; dar; sin
... and then Ctrl+K it will prompt you with the options for each name one by one.

Using the Address Book you need to scroll through list, delete the last few letters you typed if you want to select a second name, etc.

Tallon

KeyserSöze wrote: »

I believe the Autofill function only came in with Outlook 2003, and only shows people you have mailed in the past (open to correction here).

Tallon wrote: »

You have to have sent something to that person before.

Corrected!

DHFrame

Goto contacts. Add new contact.
Add thier name in the first box, Outlook will use that name. For example, when you type Da 'Dave Smith' will appear. If its blank it will use the email address instead.

There is a file as option to swap around surname and firstname.

Tallon

wont work

DHFrame

It does. You might have to do it once. When I type 'J' it gives me all the email options for 'J'

This is office 2007 so It might be no good to ya.

Tallon

Thats because you have sent it to that person already, your mising the point!

Add a brand new contack, (make up somebody) and then try it

DHFrame

Worked for me. First time without sending anything to this person previously.

Tallon

uh, proved me wrong!
It doesnt work in 2003, thats my one saving grace

petes

There are two ways Outlook uses addresses. Firstly it uses the Contacts which is self explanatory.

The secon d is what the OP is talking about. These addresses are stored in an NK2 file. It is like using a nickname. For this you have to have sent them something previously.

vibe666

This tool can be used to fix problems with the inbuilt Outlook ‘Autocomplete’ feature that guesses addresses in your To & CC box as you type them.

The file itself can become corrupt and will either no longer remember new addresses or forget them every time Outlook is closed.

The only way to fix it used to just be to delete it and start again unless you wanted to pay money for some pro software to scan and repair the file, but I recently came across a handy alternative in the form of the aptly named “RebuildOutlookCache” that you can find HERE which can automatically generate a new Autocomplete file and import all your contacts and addresses in your sent items to restore it to its former glory.

It’s also handy in the event you’ve moved to a new PC and didn’t copy the outlook.nk2 file (where the data is kept) to your new profile as it will reconstruct your Autocomplete list entirely from your address book and/or sent items as well as any random mail folder you’d like to add to it.

hope that helps.