expenses abroad

fl4pj4ck

hi everyone

recently i went on my first work-related meeting abroad - to belgium. i had flight booked and payed for in advance, but had to pay for the hotel, meals myself.

now i want to claim all that expenses back. am i to get some sort of extra compensation for going abroad?

i know i will get the money for the hotel and meals back, what else?

in the spreadsheet i got i need to put down the milage (if i was driving) and there is another cell where i put another milage (and its 0,48e/mile), if im getting this right and they will depends how far the destination was?

Tom Dunne

Why are you asking here? How is anyone here supposed to know what your company's policies are? Or how much your company pays for expenses?

Crazy idea - ask someone in your company, start off with HR.

Nody

This is local company policy land and hence everything we tell you is more assumptions then usual.

In general though:
1) No, don't expect to get more paid then what you actually put up in expenses. Some companies does Per Diems (fixed cost paid per day) but once again, check with local HR/manager on this.
2) Mileage has to do with cars and you driving. One is most likely company car/company fuel paid and second is private car. Note this usually only relates to travels in Ireland/UK directly and the trip to the airport would usually not be covered as it would be considered part of your "normal" travel (same way you can't claim business mileage for going to work etc.).
3) Always, with out any exception, take copies of every receipt. Put them in a nice orderly fashion on A4 papers with glue or something else that mind getting shaken around in the mail.

Wolff

Mileage depends on what your company pays you - they decide - hence the rather lowly 48 cent you are getting

It normally scales according to the size of your engine and the amount of mileage you do - there is a civil service rate thats used as a guide - but its only a guide

in this case its only going to be the distance you drove to airport in your own car either from your house or place of work - whichever is the nearer - the poster above is wrong in this unless of course you work in the airport - this type of mileage is outside your normal day to day working - if you got a taxi to the airport you would be claiming that.

You are generally reimbursed for the actual expenses you incurred on your travels - you dont usually get a per diem unless you are away for a long time

Hope this helps

Santa Claus

As you flew to Belgium i'm going to assume that you didn't rent a car and do any mileage but got taxis instead.

Some companies pay a "per diem" of say 50€ which is like disturbance allowance for travelling but many companies don't pay this.

Meals/Hotel/Taxis all need to be receipted but you can normally put down "unreceipted expenses" such as grabbing a sandwich etc.

I travelled with work for years and some of the scams the lads had were unbelievable. One lad used to bring all his washing with him and get it done by the hotel laundry and then claim back the hotel bill (our company never noticed). Another lad used to get his dad to drop him to airport and collect him and claim for taxi fares each way (back in the days of hand written receipts when obliging taxi men would give you a handful of receipts for a decent tip)

Also, if you're travelling outside the euro zone make sure to wait until you get your credit card bill so you don't get screwed on the exchange rate that the credit card company charge you as opposed to the rate the accounts dept use!

daveg

fl4pj4ck wrote: »

0,48e/mile

No offence but if they are only paying you 48c per mile I doubt they have a fantastic expense policy. Was there a cap (money) on the hotel you could book?

Personally I would not use my car on 48c per mile. If you crash that expense is to cover what you pay for your car insurance so you have no comeback (and your insurance company will not cover you if they find out your on your on business). Where I work they way E1.30 per mile and I insisted they put me on the company car insurance policy. It's just not worth it otherwise.

fl4pj4ck

well, I've had no limits whatsoever, got a room in **** hotel, car+full tank and all-you-can eat.

i didn't think about keeping all the receipts though... just have few of them. company is ok, they will pay for everything, but i need to supply receipts and expenses sheet to the recruitment agency (sh!te, i know)

but in my coutry for every day you're abroad, you are to get sth like extra e50/day, no matter what the expenses are, so i was thinking that it must be similar here

actually i just do not have the receiptc for lunches and dinners when i wasn't eating at the hotel

leeroybrown

...and the moral of the story is to check the expense policy prior to traveling.

DublinDilbert

fl4pj4ck wrote: »

t.

i didn't think about keeping all the receipts though... just have few of them. company is ok, they will pay for everything, but i need to supply receipts and expenses sheet to the recruitment agency (sh!te, i know)

but in my coutry for every day you're abroad, you are to get sth like extra e50/day, no matter what the expenses are, so i was thinking that it must be similar here

The only job in Ireland that will pay you extra for being abroad is the public sector, no private sector company would do this, for example prison officers get paid for every hour they are out of the country.... :rolleyes:


Yes you always have to keep receipts if working for a company, its not that the company will not believe you ( although this is one reason ) the main reason is that they can't just pay expenses ( tax free money to employees ) without proof for the revenue. If no record was required self employed people could just pay themselves whatever expenses they like...

Stephen

I travel quite a bit in my job too, and we only get expenses as follows:

Mileage to/from airport, road tolls, airport parking etc. Our mileage rate is a bit better than yours but still utterly crap compared to the civil service rate.
Flights are booked and paid for by the company. Hotel and car rental expenses usually come off my own credit card and will get claimed back when I go home. Receipts are required for pretty much EVERYTHING, bar the mileage, naturally. Meals will be paid for by the company, again requiring a receipt. Pretty fair I think.

Hagar

If your going to do a lot of travel get a company credit card, put everything travel related on it, it makes the expense reckoning a lot easier for both you and the company.