setting up a society

popecatapetal

how does one go about doing this? i'd be very interested in setting up an art society (the drawing, not the learning) next year, but i'm not sure how to go about doing so. any tips?

Stabshauptmann

If there happens to be a defunct art society you're in luck because then all you have to do is act the societies officer (Richard Butler, office in student centre) can you ressurect it (though he might lay down a few conditions).

If not then you've to go before the recognition committee.
You need a constitution and a committee.
You get a start up grant but no basic grant (Im not sure if you can get special grants, I know that societies on probation can still get special grants).

The best thing to do is get a clear idea in your head as to what you want to do and apprach Richard Butler and he'll walk you through the rest.

Stepherunie

Getting a hold of Richard Butler can be a bit of a pain. It took us about 3 months of constant hounding/ leaving notes under his door to get the information we needed.

From what I remember from setting up Radsoc you need the following things:

- A petition with about 40/50 signatures
- A constitution (there's a basic one up on www.ucdsu.net that you can alter to suit your society.
- A business plan for your first year to show how you intend to make enough money to keep afloat.
- You'll need a member of UCD staff to be your senior treasurer too so find someone (I'd say you'd have no problem with getting someone from the Art History Dept but it doesn't matter where they work)

You'll then be contacted about going before the recognition committee (they don't sit that often). That has about 12 members of staff on it (academics and Richard Butler), the UCDSU president and a committee member of a society. They discuss your society idea, go over the consitution etc and then you're called in and they can question you about your society.

You should then be sent a letter to say whether or not your society has been recognised (we never got this letter cue us not knowing until our Student Advisor happened to meet me and ask what was going on with RadSoc).

A word to the wise: Don't do a half arsed attempt at the constitution, business plan etc. think it out properly, get some help or advice from people because it was made abundantly clear to me when I applied for Radsoc recognition that you had one shot and if you didn't get recognition you couldn't reapply.

Garret

what was radsoc gonna be?

Stepherunie

The full title is the UCD Radiography Society. RadSoc just sounds better.

Oh and we're still going.

gubbie

Stepherunie wrote:

- You'll need a member of UCD staff to be your senior treasurer too so find someone (I'd say you'd have no problem with getting someone from the Art History Dept but it doesn't matter where they work)

I don't think they have to be a staff member. Just have to have graduated for 2 years so a phD in their 3rd year will also do

Stabshauptmann

gubbie wrote:

I don't think they have to be a staff member. Just have to have graduated for 2 years so a phD in their 3rd year will also do

We had this discussion before, and I checked with the Societies officer to confirm, we're confusing the different rules for societies and sports clubs.

For societies your senior treasurer must be a current member of staff

popecatapetal

thanks guys. are the officers there over the summer?

Stepherunie

Yeah Richard Butler is a full time member of staff. His email is richard.butler@ucd.ie

Good luck with it all. If you need any help feel free to throw me an old pm!

Gregg

Hey popecatapetal, my name is Gregg O'Neill, and I'm the chair of the Societies Council (the umbrella body for socs in UCD).

You're in luck as there is an Art Society already, namely the Visual Arts Society, which is inactive at the moment. That means, as was mentioned above, you don't need to go through the hoops of preparing a long recognition application, (and there be some money left in the bank ).

The VAS used to be quite active a few years ago, running still life drawing classes, talks and workshops by artists, designers and such. It hasn't been around for the last two years or so.

What you need to do now is to contact Richard Butler, and set up a meeting with him. He'll want to know if you have an idea of the type of activities and stuff that you want run next year.

And once get the ok from him, you should be able to recruit members in Freshers' Week, apply for grants and run events like any other society.

Best of luck with it. If I can help you out with it in any way,drop me an email at ucdsocietiescouncil" @ "yahoo.ie

Blush_01

Damn you Gregg O'Neill. That's (pretty much) what I was going to say. Boo, grrr, hiss!

Best of luck popecatapetal.

gubbie

Kaptain Redeye wrote:

We had this discussion before, and I checked with the Societies officer to confirm, we're confusing the different rules for societies and sports clubs.

For societies your senior treasurer must be a current member of staff

Ha ha ya I keep forgetting! Exams pushed everything of the least importance out of my head. Note to self: Believe Kap

aequinoctium

i propose 2 new societies - grape soc (to do with wine) & antique soc

Stabshauptmann

work away...

Pride Fighter

I am thinking about setting up a kenpo karate club. Is the procedure different for sports clubs? Thank you for any help you can give me.

Stabshauptmann

Sports clubs have a different umbrella organisation edit: which I know next to nothing about.

singingstranger

Kaptain Redeye wrote:

I know there is a user here who knows a good deal, and I think its cast iron but my memory is fuzzy atm.

dajaffa certainly knows him.

Gregg

You first of all need to contact Suzanne Bailey, the Sports Development Officer. She's primarily responsible in the Department of Sport for dealing with all club matters on a day-to-day basis. Her email is, funnily enough, suzanne.bailey@ucd.ie.

cast_iron

singingstranger wrote:

dajaffa certainly knows him.

Really?

Anyway, Greg pretty much gave all the advice that's needed. The sports clubs are governed by the Athletic Union Council (AUC).
The rules for setting up clubs aren't all that different from societies, but they are a bit more stringent.

Just contact Suzanne and she'll explain things better than anyone could.
Her phone/email contacts are here.