IEC Visa Refusal

Jimmmy McNulty · 28-01-2011 8:46pm #1

Hi,

Thought I would set up a seperate thread for the refusal of IEC visa application so people can share their story on tha matter. I was refused yesterday and I'm at a loss as to why..

I can't find out until they return my application which could take weeks as they are posting it to Toronto where I currently live! I have attached the e-mail they sent me below:

Hello Mr. xxx,
We have examined your application to participate in the 2011 Canada- Working Holiday category of the International Experience Canada (IEC) initiative.
Unfortunately, at this point we cannot accept your application as certain requisite information and/or documents are missing or are not in compliance with our requirements.
Your application is being returned to you by post, accompanied by a checklist indicating the missing and/or non-compliant elements. Please wait until you receive our explanation before submitting a new application.
If places are still available, you may re-apply by downloading a new application kit. You must not reuse the same IEC application form because it was assigned a number associated with your denied application.
Please be sure that your new application contains all the required documents and information.
Sincerely,
Youth Mobility Unit | Unité Mobilité des Jeunes
Embassy of Canada in France | Ambassade du Canada en France
www.amb-canada.fr/iec | www.amb-canada.fr/eic

If anyone has any further information or feedback on this matter please let me know? I would like to ehar if you have been rejected also so we might be able to suss out what we did wrong!

Here are the reasons I think I may have been refused:

1) I have had a student visa and an U35 visa in the past. This visa is supposed to be brand new but maybe they rejected me because of this!

2) I included a scanned copy of my recent police cert (obtained Jan 2011). It said on the website that they would request originals if they felt they needed to see it so I thought this was fine and have heard of lots of people doing the same!

My application was checked really carefully and approved by my lawyer also so I'm sure there were no documents missing from it.

Thanks

tenchi-fan · 28-01-2011 8:53pm

From the info you gave here I'd guess it was the scanned police cert that caused the problem. Nothing on the website states that they are willing to accept a copy.

I also sent a photocopy because I already sent the original to usit last year and didn't have time to obtain a new one. I'll just need to wait and see if it causes a problem for me too.

Jimmmy McNulty · 28-01-2011 8:55pm

tenchi-fan wrote: »

From the info you gave here I'd guess it was the scanned police cert that caused the problem. Nothing on the website states that they are willing to accept a copy.

I also sent a photocopy because I already sent the original to usit last year and didn't have time to obtain a new one. I'll just need to wait and see if it causes a problem for me too.

It doesn't say they won't accept it either but they do say photocopies are fine which I'm sure covers off scanned also? Or is there a difference? I'm not sure..

Zodiac2000 · 28-01-2011 8:56pm

I was told by goforless.ie that a second year applicant does not need to submit a Garda Certificate again. That would make more sense to me.

Wunderkind · 28-01-2011 8:59pm

tenchi-fan wrote: »

From the info you gave here I'd guess it was the scanned police cert that caused the problem. Nothing on the website states that they are willing to accept a copy.

I also sent a photocopy because I already sent the original to usit last year and didn't have time to obtain a new one. I'll just need to wait and see if it causes a problem for me too.

Hi there,

It actually does say directly in the application package (albeit in fine print) that photocopies of originals are acceptable, and that they do not have to be certified copies:

"All photocopies must be legible. They do not need to be certified or notarised."

The application package also states that, "the Embassy of Canada in France and the High Commission of Canada in the UK reserve the right to request additional supporting documents and/or proceed with additional verifications (i.e.: request original documents....)."

So, I'd say it's doubtful that the use of a scanned or photocopied Garda certificate would lead to the refusal of an application. Who knows, though. Immigration officials are finicky folk.

Wunderkind · 28-01-2011 9:02pm

Zodiac2000 wrote: »

I was told by goforless.ie that a second year applicant does not need to submit a Garda Certificate again. That would make more sense to me.

You do need to submit a new one if there's any chance that the validity of the Garda certificate would expire during the period of time in which your visa application is being assessed. Garda certificates are normally only valid for 12 months from the date of issue.

Zodiac2000 · 28-01-2011 9:36pm

Wunderkind wrote: »

You do need to submit a new one if there's any chance that the validity of the Garda certificate would expire during the period of time in which your visa application is being assessed. Garda certificates are normally only valid for 12 months from the date of issue.

Only passing on the information i was told.

I think the Garda Certs are valid for three years.

tenchi-fan · 28-01-2011 9:43pm

Zodiac2000 wrote: »

I think the Garda Certs are valid for three years.

They're not.

retalivity · 29-01-2011 3:57am

valid for 3 months, unless you have not been resident in Ireland since it was issued, I believe

L_E_M · 29-01-2011 8:45am

Hi Jimmy - My application is very similar to yours, here on the under 35 visa and submitted a copy of my Garda cert that I sent in last May with a letter attached saying I had already given them the original with my application.

Just wondering when abouts you posted in your application or when you received the email saying they had received it in the embasy?

Just want an idea of whether or not I should be heading off to get some more passport photos for my second application!! Thanks!

Jimmmy McNulty · 29-01-2011 8:53am

L_E_M wrote: »

Hi Jimmy - My application is very similar to yours, here on the under 35 visa and submitted a copy of my Garda cert that I sent in last May with a letter attached saying I had already given them the original with my application.

Just wondering when abouts you posted in your application or when you received the email saying they had received it in the embasy?

Just want an idea of whether or not I should be heading off to get some more passport photos for my second application!! Thanks!

Hey, my application arrived on Monday and I got rejected on Tuesday. I sent them a scanned version of a new police cert I got in Jan.. I think I should have sent the original now. Did you send the original version?

LuckyG · 29-01-2011 12:40pm

Jimmmy McNulty wrote: »

Hey, my application arrived on Monday and I got rejected on Tuesday. I sent them a scanned version of a new police cert I got in Jan.. I think I should have sent the original now. Did you send the original version?

I sent a photocopy of my garda cert. got my acceptance email on jan 20th, nothing yet.

you got your acceptance email on last monday and declined on the tue whereas jimmybeige got acceptance email same day as me on 20th and got his declined email on 27th.

would have though they would have had the same time frames unless maybe they started to receive less apps as the last two weeks progressed and they turned things around quicker.

i expect the first apps in the week of the 18th will get their money request email this coming week or be declined based on eligibilty.

cvfcvf · 29-01-2011 1:38pm

Hi,

I posted my application on the 19th Jan. It was received by the visa office 21st January and I got a refusal email on 27th. The only thing I can think of is that my bank HSBC would not give me a Proof of Funds letter/document, they just printed a temporary statement on paper with their logo on. They said this is what they do for all Visa applications.

Did anyone else have trouble getting a proof of funds document? Or could you tell me what your bank did provide you with?

Also, do you think the places will run out if I can't reapply until next week, if my application comes back and provided I can fix the problem?

Thanks for any advice.

tenchi-fan · 29-01-2011 5:51pm

cvfcvf wrote: »

Hi,

I posted my application on the 19th Jan. It was received by the visa office 21st January and I got a refusal email on 27th. The only thing I can think of is that my bank HSBC would not give me a Proof of Funds letter/document, they just printed a temporary statement on paper with their logo on. They said this is what they do for all Visa applications.

I'm pretty sure a bank statement will not be sufficient.

If the bank refused to complete the IEC form, you should request a bank confirmation letter. Most banks will charge you at least €10 for this. It is a template banks use which contains details of your bank balances and is stamped with the bank's official seal (ink stamp).

The FAQ on the IEC website said they will accept this document attached to the proof of funds letter (or probably in place of it). But there's no way I'd just send a bank statement.

eamog1888 · 29-01-2011 10:15pm

sorry to hear that folks...im nervous as fook about this...they received mine on the 24th and ive heard nothing since but reading this im pretty worried....should have just paid the extra 300 to the thieves usit:(

hopefully u's get sorted....

jk86 · 29-01-2011 10:17pm

Do they send an email when they recieve the application?

eamog1888 · 29-01-2011 10:29pm

yep....think thats what the 1st page is for with the barcode, so they just scan it and it sends an automated mail to say they have received it...i posted thurs lunch time and i got the email on the monday

GGirl2010 · 30-01-2011 4:09pm

Jimmmy McNulty wrote: »

It doesn't say they won't accept it either but they do say photocopies are fine which I'm sure covers off scanned also? Or is there a difference? I'm not sure..

yeah.. they should specify.. ORIGINAL ONLY !! ..... but i did look up in general on the google search says. copies are acceptable but only if it is legible!!!!

Jimmmy McNulty · 30-01-2011 5:26pm

GGirl2010 wrote: »

yeah.. they should specify.. ORIGINAL ONLY !! ..... but i did look up in general on the google search says. copies are acceptable but only if it is legible!!!!

It was easy to read the one I sent! Must have been refused for some other reason.. It's such a guessing game!

GGirl2010 · 30-01-2011 5:53pm

Jimmmy McNulty wrote: »

It was easy to read the one I sent! Must have been refused for some other reason.. It's such a guessing game!

yup... additional info maby... btw see affliations section... thats like companies for back up were you worked b4 is it???

Jimmmy McNulty · 30-01-2011 5:58pm

GGirl2010 wrote: »

yup... additional info maby... btw see affliations section... thats like companies for back up were you worked b4 is it???

I think it's if you or family members are members of any organisations. I think you mention the companies in other sections.

tenchi-fan · 30-01-2011 6:10pm

GGirl2010 wrote: »

yup... additional info maby... btw see affliations section... thats like companies for back up were you worked b4 is it???

Of course not... It's memberships... to political organisations... professional organisations... lobby groups... religious sects... etc.

GGirl2010 · 30-01-2011 6:18pm

tenchi-fan wrote: »

Of course not... It's memberships... to political organisations... professional organisations... lobby groups... religious sects... etc.

yeah not me or any of my family are members of any ..

jk86 · 01-02-2011 7:24pm

Great, application refused

I checked it a dozen times, didn't include any photocopies. Can't think what it could be... gutted

Has anyone else who has been rejected got their application back? How long will it typically take?

Jimmmy McNulty · 01-02-2011 7:29pm

jk86 wrote: »

Great, application refused

I checked it a dozen times, didn't include any photocopies. Can't think what it could be... gutted

Exact same as me! I have checked four successful applications against my own today. Three of them were done the exact same way as me!!!!

One person filled it out wrong for the most part saying they lived in Ireland in one section and saying they worked in Canada in another section! It's a complete farce! I feel really hard done by now. Two peopl I know were accepted with scanned documents also so that can't be the reason either.. I'm going to complain today

jk86 · 01-02-2011 7:31pm

Jimmmy McNulty wrote: »

Exact same as me! I have checked four successful applications against my own today. Three of them were done the exact same way as me!!!!

One person filled it out wrong for the most part saying they lived in Ireland in one section and saying they worked in Canada in another section! It's a complete farce! I feel really hard done by now. Two peopl I know were accepted with scanned documents also so that can't be the reason either.. I'm going to complain today

Hmm, I put down that I worked in France, but didn't put down that I lived there since it was only for 4 months. Wonder if that was it

gustafo · 01-02-2011 7:50pm

Also refused what a balls, any idea how long it takes for them to post it back ?

Jimmmy McNulty · 01-02-2011 8:24pm

gustafo wrote: »

Also refused what a balls, any idea how long it takes for them to post it back ?

Depends where it is going back to! Mine is being posted back to Canada so I'm not holding out much hope for seeing it anytime soon! There is zero consistency with the application refused and accepted.. Disgraceful

can2011 · 01-02-2011 10:26pm

Hi, was also refused last week - did not include any copies - all original and all documents. I am also in Canada so wont expect it back for ages. Have no idea y it was refused.

can2011 · 01-02-2011 10:27pm

Jimmmy McNulty wrote: »

Depends where it is going back to! Mine is being posted back to Canada so I'm not holding out much hope for seeing it anytime soon! There is zero consistency with the application refused and accepted.. Disgraceful

Can you think of anything else that may have been the refusal reason? I checked mine a ton of times.

jimmybeige · 02-02-2011 1:13am

I got my refusal email on thursday last week, the application got back to me yesterday. So I guess it takes about 2/3 working days after they send the email.

can2011 · 02-02-2011 1:59am

jimmybeige wrote: »

I got my refusal email on thursday last week, the application got back to me yesterday. So I guess it takes about 2/3 working days after they send the email.

What was wrong with your application?

Jimmmy McNulty · 02-02-2011 5:07am

can2011 wrote: »

Can you think of anything else that may have been the refusal reason? I checked mine a ton of times.

I'm just guessing but everything I come up with seems to have been included on the application of a friend who was successful! So annoying!

I have noticed from people who have been accepted is that they have a number at the bottom of their three page IEC form which is the same as the download certificate! My form didn't have that and any form I download now doesn't have it either!

can2011 · 02-02-2011 5:46am

There is a question on the application- have you or a member of your family ever applied for a canadian immigration visa.I was on the USIT Under 35 visa last year so do I have to click yes? I clicked yes - maybe it was reason for refusal

can2011 · 02-02-2011 5:47am

Jimmmy McNulty wrote: »

I'm just guessing but everything I come up with seems to have been included on the application of a friend who was successful! So annoying!

I have noticed from people who have been accepted is that they have a number at the bottom of their three page IEC form which is the same as the download certificate! My form didn't have that and any form I download now doesn't have it either!

I had the bar code number on the bottom of the 1st page of the 3 page application form and it still got refused

can2011 · 02-02-2011 5:50am

Jimmmy McNulty wrote: »

I'm just guessing but everything I come up with seems to have been included on the application of a friend who was successful! So annoying!

I have noticed from people who have been accepted is that they have a number at the bottom of their three page IEC form which is the same as the download certificate! My form didn't have that and any form I download now doesn't have it either!

Other things I can think of; 1.the download certficiate did not have my middle name on it so i wrote it in. Was your middle name on it? 2. I was still on my under 35 visa when applying even though i do not think this matters, 3.i ticked the 'have you ever applied for a canadian immigration visa' question on form as 'yes', 4.my nationality would not come up on the form so i wrote it in, and 5.for the 'if you do not live in your country of birth, when did you leave' question i said i am on a 2010 canadian visa.

If you had any of these let me know - may be it is the issue. When do you think you will get it back from france. This week maybe?

jk86 · 02-02-2011 9:55am

can2011 wrote: »

Other things I can think of; 1.the download certficiate did not have my middle name on it so i wrote it in. Was your middle name on it?

Initially I did the same as you, but I reapplied with my middle name and printed the forms again because I wanted to make 100% sure I wouldn't be rejected...

jimmybeige · 02-02-2011 10:23am

can2011 wrote: »

What was wrong with your application?

I downloaded the application kit on the 17th, and they have made changes to the kit since. The "Misrepresentation of a crime" form was not mentioned in the checklist I downloaded and as a result I did not include it. I don't think they even went through my application, rejected it immediately for this reason.

Another small change they've made to the application since is the application number appeared on the first page of the IEC application in the early version of the kit. It doesn't appear now. I doubt it matters either way.

tenchi-fan · 02-02-2011 5:28pm

jimmybeige wrote: »

I downloaded the application kit on the 17th, and they have made changes to the kit since. The "Misrepresentation of a crime" form was not mentioned in the checklist I downloaded and as a result I did not include it. I don't think they even went through my application, rejected it immediately for this reason.

I hate to tell you this Jimmy, but it was asked for. They misleadingly called it the Visa Section “Declaration Form” and they asked for it in addition to the IEC Declaration Form.

tenchi-fan · 02-02-2011 6:08pm

I sent my application from Canada last Friday (28th). I used a copy police cert (I already submitted the original to usit last year)

I got an email this morning saying they received it.

And an email this afternoon saying it's conditionally accepted.

Jimmy, given that they're going through applications pretty quickly I advise you to send a new application off by express post as soon as possible.

tenchi-fan · 02-02-2011 6:09pm

Jimmmy McNulty wrote: »

I have noticed from people who have been accepted is that they have a number at the bottom of their three page IEC form which is the same as the download certificate! My form didn't have that and any form I download now doesn't have it either!

This doesn't make a difference. When I noticed the application form had changed I used the new one which doesn't have the number on the bottom.

GGirl2010 · 02-02-2011 9:30pm

can2011 wrote: »

Can you think of anything else that may have been the refusal reason? I checked mine a ton of times.

for people living in dublin. or ireland.. get it a week later.. canada obviously more.. em.. what about the cheklists?/? they have to be ticked off and signed.. and the two.. declaration forms. IEC/Visa sectioning.. maby that was left out??

ORIGINAL police certificates are required ...!!

gustafo · 02-02-2011 9:41pm

GGirl2010 wrote: »

for people living in dublin. or ireland.. get it a week later.. canada obviously more.. em.. what about the cheklists?/? they have to be ticked off and signed.. and the two.. declaration forms. IEC/Visa sectioning.. maby that was left out??

ORIGINAL police certificates are required ...!!

And how do you know originals are required ? has the embassy told you this ??

tenchi-fan · 02-02-2011 9:47pm

GGirl2010 wrote: »

for people living in dublin. or ireland.. get it a week later.. canada obviously more.. em.. what about the cheklists?/? they have to be ticked off and signed.. and the two.. declaration forms. IEC/Visa sectioning.. maby that was left out??

ORIGINAL police certificates are required ...!!

GGirl. Just a small point, but "..." isn't really punctuation. Mix things up a bit with comma's and line breaks. </grammar nazi>

The checklist is pretty self-explanatory. When you have your application complete make sure you have included a copy of your passport, 2 passport photos, c.v., police cert, bank confirmation letter and that your application/declarations are signed in 6 places. Any fewer and you're missing something!

Regarding the DECLARATION FORM -It is mandatory that you tick each of the boxes (someone on here didn't and their application was declined).

As for police cert. Personally, i think you should include the original.
However, as it's my second year applying and my police cert is still in date (1 year since it was issued) I included a copy and it was accepted at stage 1.

For your peace of mind, before sending it off put everything through a photocopier! I did this and it really put my mind at ease when the paranoid folk of boards.ie started listing all the things they might have done wrong.

GGirl2010 · 02-02-2011 9:47pm

gustafo wrote: »

And how do you know originals are required ? has the embassy told you this ??

well it is an Embassy.. kind of importnat they get the real thing!!

GGirl2010 · 02-02-2011 9:52pm

gustafo wrote: »

And how do you know originals are required ? has the embassy told you this ??

It is an Embassy it is important they see the real thing!!!

GGirl2010 · 02-02-2011 9:58pm

tenchi-fan wrote: »

GGirl. Just a small point, but "..." isn't really punctuation. Mix things up a bit with comma's and line breaks. </grammar nazi>

The checklist is pretty self-explanatory. When you have your application complete make sure you have included a copy of your passport, 2 passport photos, c.v., police cert, bank confirmation letter and that your application/declarations are signed in 6 places. Any fewer and you're missing something!

Regarding the DECLARATION FORM -It is mandatory that you tick each of the boxes (someone on here didn't and their application was declined).

As for police cert. Personally, i think you should include the original.
However, as it's my second year applying and my police cert is still in date (1 year since it was issued) I included a copy and it was accepted at stage 1.

For your peace of mind, before sending it off put everything through a photocopier! I did this and it really put my mind at ease when the paranoid folk of boards.ie started listing all the things they might have done wrong.

Right!! and so what!!! ill mess up my punctuation if i wish on here!!. Oh cool. most police certificates are out of date 3 months. Maby i should check the top of my police certificate page and find out the number to see how long its in date. Is the there a website to check ? Thank you .

tenchi-fan · 02-02-2011 10:11pm

GGirl2010 wrote: »

well it is an Embassy.. kind of importnat they get the real thing!!

Honestly.. where do you get this from?

They only request a copy of your passport and bank confirmation letter.

They want originals of your applications and declarations.

The police cert is a tough one, in that nowhere does it say they will accept a copy. Personally, I would hesitate in sending a copy. You should take a copy, keep it yourself, and send the original to them.

GGirl2010 · 02-02-2011 10:19pm

tenchi-fan wrote: »

Honestly.. where do you get this from?

They only request a copy of your passport and bank confirmation letter.

They want originals of your applications and declarations.

The police cert is a tough one, in that nowhere does it say they will accept a copy. Personally, I would hesitate in sending a copy. You should take a copy, keep it yourself, and send the original to them.

I know!!!!... their requirements for documentation is not clear. It is not right. This will be a learning process for future applications or submitions to any Embassy. This is why people go to agencies bc/ they know their hidden requirements and standard to apply.

tenchi-fan · 02-02-2011 10:27pm

GGirl2010 wrote: »

I know!!!!... their requirements for documentation is not clear. It is not right. This will be a learning process for future applications or submitions to any Embassy. This is why people go to agencies bc/ they know their hidden requirements and standard to apply.

Personally, I think agencies are a waste of time. But, for some reason a lot of people get confused when filling out large volumes of paperwork. I don't think we can blame the embassy for that.

As for police certs, they're valid for 3 months from the date you SUBMIT your application.. see here

From this link it's quite clear that copies aren't accepted, otherwise it would have said. It goes as far as to say if your police cert is not in English, you should submit it with an original copy of a translation. An original copy means an original by the way!

However if you're applying for a second visa and currently in Canada on a working holiday visa, your original police cert is valid provided it's still in date one year after they review your application! Once again its easy to see how that may cause confusion

can2011 · 02-02-2011 10:42pm

tenchi-fan wrote: »

I sent my application from Canada last Friday (28th). I used a copy police cert (I already submitted the original to usit last year)

I got an email this morning saying they received it.

And an email this afternoon saying it's conditionally accepted.

Jimmy, given that they're going through applications pretty quickly I advise you to send a new application off by express post as soon as possible.

Did you tick the box asking whether you had 'ever applied for a canadian immigration visa' and if so what did you put in the box asking for details? Also, what did you put for the question asking 'if you do not live in your country of birth, what year did you leave?'.

IEC Visa Refusal

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