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Bike to Work scheme - the Megathread - Read post #1 before posting

Beasty

Firstly this thread is not about which bike should you get under the BTW scheme – there are too many variables to try and cover this in a single thread. It is to provide a summary of the scheme, some do’s and don’ts and act as a single thread for all technical aspects of the scheme.

Any new threads created covering the rules and application of the scheme will either be locked or transferred to this thread. Please ensure you review the whole thread before posting a new query

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monkeysnapper

I started my new job 4 years ago in same town as I live so after 6 months probationary period I asked about getting a bike on back to work scheme ,,,

my HR manager sighed.... "Every employee has had a bike on this scheme ....and the car park is full of cars...not a bike in sight...

Anyway I got last laugh as 4 years on its completely fallen apart from use , I still think I'm probably one of the only people in the country that bought a bike on scheme and cycled to work nearly every day ....I have to wait 6 months to get my new bike!!!! I might have to walk the last few weeks ... Can you get footware on a scheme???

Beasty

magicbastarder wrote: »

https://twitter.com/JoannaDonnellyL/status/1002640805968994305

If they are going to use it exclusively for work they can claim tax relief on the purchase, with the same net impact. If partially for work they can claim a proportion (but ironically not including any "home to work" element)

magicbastarder

https://twitter.com/JoannaDonnellyL/status/1002640805968994305

OffalyMedic

Has anyone got their bike to work through the HSE/NAS how long were ye waiting to collect it after handing in forms?

sann

DDC1990 wrote: »

I emailed them, they sent me an invoice for the total amount (€1149 I think). I went into the bank and paid the €149 to their payment address that the sent me, and then filled out the BTW form for my employer which covered the other €1000.

It was very straight forward, and Canyon went through the process with me all the way. I had heard they wouldnt do it before, and i've heard from others since that they wont do it, but plenty of people managed it.

Drop them a message would be my advice.

This was the email that they sent me:

When I came back with the question about the bike costing more than €1000 they replied with this:

Hope this helps.

Cheers for the info.
I will try it and see how i go.

Kaisr Sose

DDC1990 wrote: »

I emailed them, they sent me an invoice for the total amount (€1149 I think). I went into the bank and paid the €149 to their payment address that the sent me, and then filled out the BTW form for my employer which covered the other €1000.

It was very straight forward, and Canyon went through the process with me all the way. I had heard they wouldnt do it before, and i've heard from others since that they wont do it, but plenty of people managed it.

Drop them a message would be my advice.

This was the email that they sent me:

When I came back with the question about the bike costing more than €1000 they replied with this:

Hope this helps.

That’s awesome.
Great to see it’s possible.

DDC1990

sann wrote: »

Hi. Just wondering if you managed to get an invoice from canyon for the 1000 or how did it work

I emailed them, they sent me an invoice for the total amount (€1149 I think). I went into the bank and paid the €149 to their payment address that the sent me, and then filled out the BTW form for my employer which covered the other €1000.

It was very straight forward, and Canyon went through the process with me all the way. I had heard they wouldnt do it before, and i've heard from others since that they wont do it, but plenty of people managed it.

Drop them a message would be my advice.

This was the email that they sent me:

Dear DDC1990,

thank you for your email.

In order to use the Cycle to Work scheme in Ireland you need to purchaser the bike as normal on www.canyon.com. Then on the checkout make sure that the company name is listed as the billing address.

The Irish Cycle to work scheme does not require a specific form or process, all you need to do is to simply order the bike, making sure that the customer name and address are filled in with the details of the company who is buying the bike.

Then select Pre-Payment as the payment method then an invoice will be generated and sent to you by email. Please then pass the invoice to the HR department of your company for payment.
Your HR will be able to reimburse the VAT, all they need are the registered details of Canyon in Ireland:

Member State: IE
VAT Number: IE 9685412C
Name: CANYON BICYCLES GMBH
Address: KARL - TESCHE -STR 12 ,D-56073 KOBLENZ ,GERMANY

When I came back with the question about the bike costing more than €1000 they replied with this:

thank you for your email.

No problem, your employer can transfer the EUR1000.00 and then you can top up the rest in a separate bank transfer. Please make sure you reference your order number on the payment reference.

Hope this helps.

sann

DDC1990 wrote: »

I got mine through Canyon.

Paid the money over €1000 seperately and employer covered the rest.

Hi. Just wondering if you managed to get an invoice from canyon for the 1000 or how did it work

Kaisr Sose

DDC1990 wrote: »

I got mine through Canyon.

Paid the money over €1000 seperately and employer covered the rest.

Good for you. That’s interesting. It’s been tried by others, and I asked them. They said no split payments/invoices.

DDC1990

I got mine through Canyon.

Paid the money over €1000 seperately and employer covered the rest.

Kaisr Sose

HugoMyBoss wrote: »

yo, whats a good price to pay for 25mm spare tubes??

You will get a better response if you post that question elsewhere. This is just for cycle to work questions.

Good luck with Canyon purchase with employer. Some won’t buy over 1000 and Canyon won’t do split payments.

CramCycle

HugoMyBoss wrote: »

yo, whats a good price to pay for 25mm spare tubes??

Anywhere between 3.50 and 8euro. Depends on how many you buy, and where you buy them from and so on.

HugoMyBoss

yo, whats a good price to pay for 25mm spare tubes??

magicbastarder

You need to apply via your employer. So if you have a HR department where you work, they're probably the ones to approach.

C__MC

Hi folks how do I eve go about applying for this scheme?

Where do I get an application form?

Thinkingaboutit

magicbastarder wrote: »

well, you'll get the benefit of the tax break up to the €1000, anything after that is pure spend for you.

your commute to work must be tough if that's the bike you intend to do it on...

I've always used a mtb for the commute, also suspension is good for the shortcut at the start/end of the journey (high kerbs & assorted crap). Strictly, that's way overdoing it, but it's something I'm thinking about a little. Now my Trek Marlin is lasting nicely, so probably the more prudent way is to upgrade/replace some elements on it.

Thanks for the replies.

HugoMyBoss

Will be trying the btw scheme with Canyon on a bike over 1000 shortly...

cjt156

The tax break only applies up to 1,000 euro, so it's your own money after that.

Must be a b@stard of a commute, huh?

Edit; dammit MB beat me to it...

magicbastarder

well, you'll get the benefit of the tax break up to the €1000, anything after that is pure spend for you.

your commute to work must be tough if that's the bike you intend to do it on...

Thinkingaboutit

Is the scheme worthwhile for a bike over the 1k?

Marin Rift-Zone is c. 1600. Is that also a good full susp mtb?

whodafunk

Brilliant- thanks for the replies

CramCycle

Long discussion on this before, I have taken it as per employment as laid out in the wording. I have used the scheme with different employers within 5 years and feel satisfied that I have not broken any rules.

whodafunk wrote: »

Hi all,

So I got a bike through bike to work in December2014. I change employer in 2015 and bike was fully paid up (it was taken from payroll over 2months). My question is as I have changed employer can I go avail of anothee bike to work or do I have to wait for the 5 years to be up?

Thank you

The spirit of the scheme is that it's every 5 years, regardless of how many employers you've had in that period. However, there's no centralised database and would take an in depth audit from revenue to discover it.

whodafunk

Hi all,

So I got a bike through bike to work in December2014. I change employer in 2015 and bike was fully paid up (it was taken from payroll over 2months). My question is as I have changed employer can I go avail of anothee bike to work or do I have to wait for the 5 years to be up?

Thank you

Beasty

iwillhtfu wrote: »

They do facilitate the bike to work scheme though as they are registered for VAT in Ireland.

They facilitate it because they sell new bikes. Where they are VAT registered is irrelevant. They will charge Irish VAT if they are registered here. Your employer can buy from the UK, including bricks and mortar shops (In NI and elsewhere) which may not be registered for Irish VAT, in which case the "home" country VAT is applied. The employer cannot claim it back either way. The VAT rules were explained at post #4

iwillhtfu

TychoCaine wrote: »

Canyon, being a German mail-order company can be a bit tricky to get on the bike 2 work scheme, but it can be done.

TychoCaine wrote: »

True, but that's not what I was talking about because the OP is spending < €1000.

Hmmm. I don't recall reading anything like that.

TychoCaine wrote: »

Why I said it was tricky is because the 3rd party cycle 2 work "management" companies only work with bricks & mortar shops.

This is not tricky it's impossible. Canyon do not deal with middle men companies. They do facilitate the bike to work scheme though as they are registered for VAT in Ireland.

TychoCaine

iwillhtfu wrote: »

I always laugh at this. It's not tricky to order from Canyon it's actually very easy sure you can place your order without paying. You're company will have to pay the entire invoice and you'll have to reimburse your company for anything over the €1000 cut off. Canyon do not accept split payments on their invoices....

True, but that's not what I was talking about because the OP is spending < €1000. Why I said it was tricky is because the 3rd party cycle 2 work "management" companies only work with bricks & mortar shops.

blade1

I got a Meridian Speeder 200 on the scheme around 15 months ago.
It's fantastic and really fast as well.

Wanderer78

Amari Nervous Dean wrote:

What are people's opinions on:

iwillhtfu wrote:

Have a look at cube also someone posted something similar a while back and they do nice commuter bikes.

I've been on a cube enduro(not what you're looking for) for a couple of years, very happy with it, worth looking at this brand, but also worth checking out other brands to by visiting your local shops, you ll have a better idea if you jump onto a bike and have a go of it before purchasing. Best of luck with it

iwillhtfu

TychoCaine wrote: »

It's a bit heavy, and the price is a bit high for a Shimano Acera-equipped bike (I'd expect Alivio for that money), but it'll do the job for a 5km spin. The 3x8 gear setup is overkill for a commuter though. Personally I'd buy a Canyon Commuter 3 for similar money. It's 4Kg lighter and has a simpler, higher quality 1x10 gear setup. Canyon, being a German mail-order company can be a bit tricky to get on the bike 2 work scheme, but it can be done.

I always laugh at this. It's not tricky to order from Canyon it's actually very easy sure you can place your order without paying. You're company will have to pay the entire invoice and you'll have to reimburse your company for anything over the €1000 cut off. Canyon do not accept split payments on their invoices.

Have a look at cube also someone posted something similar a while back and they do nice commuter bikes.