Wedding Accomodation

IrishAlice

Hi Everyone,

I'm hoping some of you might be able to shed some light on this for me.

I've been asked to be a bridesmaid for the first time ever and have been given the responsibility of looking after the accommodation in the hotel.

The package includes a certain amount of rooms at a preferential rate and the bride wants people travelling long distances to be prioritized.


I've no idea what exactly I'm supposed to be doing, do people not just book their own rooms?

Arbiter of Good Taste

I think guests generally do organise their own.

However....for my wedding, I got the list of allocated rooms from the hotel, with their prices, and emailed it to people that I wanted to prioritise and asked them if they wanted to stay in the hotel and to specify what type of room they wanted. Then I did a spreadsheet and sent it to the hotel with the guests' contact details so that the hotel could ring them to confirm the booking and get their credit card details. I cant remember but I think I did it before the invitations went out (once I get an invite I ring the hotel right away!).

Sounds like a bit of a pain for a bridesmaid to do though. You don't know a lot of these people, but I guess that's what the bride wants........

I think the important thing is to ultimately push it back to the guests/hotel. You shouldn't be the person who makes the actual reservation, just facilitate transaction. What you don't want is for a guest to pull out at the last minute and for you or the bride to be left with the bill.

IrishAlice

Thanks so much for your advice, I have no experience of wedding planning at all so I'm pretty clueless about all of this.

The spreadsheet is a great idea, I'll have to get a list off the bride once the guestlist has been finalised.

Also - I never would have thought of the possibility of having to foot the bill for cancellations so thanks for the heads up!

Arbiter of Good Taste

IrishAlice wrote: »

Thanks so much for your advice, I have no experience of wedding planning at all so I'm pretty clueless about all of this.

The spreadsheet is a great idea, I'll have to get a list off the bride once the guestlist has been finalised.

Also - I never would have thought of the possibility of having to foot the bill for cancellations so thanks for the heads up!

You shouldn't get landed with the bill yourself, but if you did the booking and they were a no show, the bride might have to pay if the guests didn't give their own credit card - don't think the bride would thank you for that.:D

Good luck. I'm a spreadsheet junkie so I enjoyed doing it myself.

Milly33

Oh dear this does sound like a bit of a dose for the bridesmaid to be taking on. You are good women. We must do it for our own and we have similar outlooks. I want the family and people who are travelling long distance to not have to worry about arranging anything..

Is it a hotel or is it a place that is rented overall?

As good taste said the best thing is to get a list together and ask the bride who they do want staying .. And then I cant believe I am saying this but start an excel sheet (I hate excel) and list all the rooms, how many beds, price and guest names.. If it is a case of you just given the list of names to the hotel then that's not too bad I am sure they know how to best allocate the rooms when it comes to how many bedrooms per room and which one would be best if kids are there.

But if it is an overall rental. You might want to get to see which rooms are which, how many beds each have, what ones would be best for kids or lets say elderly folk who may want to go to bed early..And name each room or give it a number so you can allocate to each guest and there is no confusion...