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Cost Control of a Project

  • 21-10-2010 2:20am
    #1
    ro75
    Closed Accounts Posts: 22 ✭


    Hey all,

    I am looking for advice on cost control of a project. I would like to issue the client a cost check/cost report on where the current costs are in relation to the overall budget, however I have no documents in place.

    I was thinking of setting up a document in Excel but what do Quantity Surveyors use to track the current cost including variations, ommissions, etc againt the overall BoQ/budget? The company I am working with are very un-professional and I would like to start putting some procedures in place like this. I would appreciate your help or advice or if anyone had any links to sample documents that would be great.

    Thanks.


Comments

  • #2
    LoTwan
    Registered Users, Registered Users 2 Posts: 608 ✭✭✭LoTwan


    I am using an excel spreadsheet. Giving this to a client would require you protecting cells/formulas etc.


  • #3
    ro75
    Closed Accounts Posts: 22 ✭ro75


    LoTwan wrote: »
    I am using an excel spreadsheet. Giving this to a client would require you protecting cells/formulas etc.

    What do you mean protecting cells/formulas, etc? I will be issuing a hardcopy to the client, I was just wondering is there any special programmes QS/PM's use or do they just create their own Excel templates?

    Or if anyone has any links to where I might see a template to create my own from?


  • #4
    sinnerboy
    Closed Accounts Posts: 5,433 ✭✭✭sinnerboy


    You'll find some guidance here


  • #5
    ro75
    Closed Accounts Posts: 22 ✭ro75


    sinnerboy wrote: »
    You'll find some guidance here

    Thanks sinnerboy, some good information there but not exactly what I was looking for


  • #6
    kkelliher
    Registered Users, Registered Users 2 Posts: 1,583 ✭✭✭kkelliher


    Quantity Surveyors use a variety of different software programmes depending on the size of the project. A simple spreadsheet broken down into elements would suffice for smaller jobs whereas a package like Billsoft would be used for large scale projects.

    If its an agreed lump sum project you can simple include additional fields to a spreadsheet to allow for % completed of that item and add in an additional sheet for variations.

    In terms of protection of the document I find the easiest way is to print to pdf and send that document which cannot be altered.


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  • #7
    sinnerboy
    Closed Accounts Posts: 5,433 ✭✭✭sinnerboy


    Suggestion

    In worksheet no 1

    Column A - Build item description
    Column B - Tender Item Price
    Column C - Value of item at Valuation no 1
    Column D - % C/B
    Column E - Value of item at Valuation no 2
    Column F - % E/B

    ...... and so on until Final valuation

    in Worksheet 2

    List PC sums in similar manner to Build Items
    Adjust as client firms up in a similar way as Build Items are adjusted

    in Worksheet 3

    List variations as they arise
    Carry cum total onto worksheet 1 to adjust each Valuation Payment amount .


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