Billing a company for work carried out

abakan

Hi all,

I have provided a company with a service and they would now like me to bill them for hours worked.

They will send me a cheque for the hours worked no problem but my question is how do I bill them.

any ideas

Darragh29

abakan wrote: »

Hi all,

I have provided a company with a service and they would now like me to bill them for hours worked.

They will send me a cheque for the hours worked no problem but my question is how do I bill them.

any ideas

You do up an invoice, this sounds like your first time to do this so what I would do is get your stationary/printer guy/gal, to design & print a few A4 letterheads and then just use MS Word or your accounting software if you have it, to run off an invoice. If you are charging for hours only, all you really have to do is put your hourly rate on the invoice, the number of hours you are charging, the subtotal (hourly rate multiplied by number of hours), the VAT amount if you are charging VAT and the total (subtotal plus VAT). You'd also usually put some basic info about the job, such as where the hours were done (if you are working on sites), and the date that they hours were worked. Check with your client if they want any particular info on an invoice, as often when have to start chasing cheques, people will come up swith excuses that the invoice was not in the correct format or sent to the wrong office or person in an office or something along those lines, so take some time to pre-emt these excuses before they are used.

Put your address on it, a business contact in your business if there is a query on it and your contact number and your VAT number if you have one and their address and contact name on it as well...

I'll give you some quick advice on this OP, spend some time with your printer getting a professional looking A4 letterhead done up, with a decent, professional and eye catching logo, good use of colours, etc. It's harder than it ever was to get paid on time, so the more professional looking your invoice and the more you get your invoice in to the right person at the right time, the better your chances of getting paid on time...

Also, if you are doing several jobs for someone during a particular month, say for example, account work, and you send out 7 invoices for that month, you usuaally send out a statement at the end of the month showing all the invoices you have issued.

Bandara

Darragh29 wrote: »

I'll give you some quick advice on this OP, spend some time with your printer getting a professional looking A4 letterhead done up, with a decent, professional and eye catching logo, good use of colours, etc. It's harder than it ever was to get paid on time, so the more professional looking your invoice and the more you get your invoice in to the right person at the right time, the better your chances of getting paid on time...

Thats excellent advice Darragh.

abakan

yes thank you for that advice.

I have since got a nice template from word and wrote up my invoice. for the next job I have a friend that will make a good job on my template and printing